AP & Payroll Administrator

Manila Recruitment

. Review supplier invoices and supporting documentation for completeness, accuracy, approvals and purchasing compliance .

Posted 10/15/2026full-timePasig • PhilippinesSeniorLeadWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in Accounts Payable and Payroll processes, ensuring compliance with local tax regulations and maintaining accurate financial records. Proficient in using accounting systems and managing high-volume transactions while maintaining a high level of accuracy and attention to detail.

Highest-signal resume keywords

Accounts Payable ManagementPayroll ProcessingTax ComplianceMicrosoft DynamicsAttention to Detail

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Accounts PayablePayrollGeneral LedgerReconciliationFinancial Record MaintenanceTax CalculationInvoice ProcessingFinancial ReportingData AnalysisProcess Improvement

Soft Skills

Clear CommunicationAttention to DetailTime ManagementProblem SolvingCollaboration

Tools & Technologies

SproutMicrosoft DynamicsMicrosoft ExcelMicrosoft WordMicrosoft Outlook

Certifications & Qualifications

Bachelor’s Degree in AccountingBachelor’s Degree in Finance

Industry Keywords

Philippines Operating EnvironmentMultinational CompanyShared ServicesBPOHigh-Growth Environment

About the role

Key responsibilities & impact

Review supplier invoices and supporting documentation for completeness, accuracy, approvals and purchasing compliance
Validate supplier, legal-entity, tax, coding, cost-center and payment information before posting
Code and process approved invoices, credit notes, reimbursements and other payable transactions
Maintain accurate AP records and follow up on missing approvals, purchase orders, receipts and tax documentation
Prepare payment information and electronic payment files for independent review and approval
Reconcile supplier statements, investigate discrepancies and respond to supplier and internal queries
Monitor AP ageing and resolve overdue, duplicated, disputed or unusual items
Support month-end close, including AP cut-off, accrual information, reconciliations and supporting schedules
Process approximately 20–30 invoices or accounts payable transactions per month
Coordinate and validate payroll inputs, including starters, leavers, salary changes, allowances, deductions and leave
Prepare or support payroll processing according to the approved payroll calendar and controls
Perform payroll checks and reconciliations across payroll reports, employee records, payment information and the general ledger
Prepare payroll payment information for independent review and approval
Maintain confidential payroll records and supporting documentation
Investigate payroll queries and coordinate corrections with People & Culture, Financial Operations and service providers
Support accounting for payroll liabilities, employee benefits, leave, bonuses and other payroll-related balances
Support end-to-end in-house payroll administration for approximately 160 full-time Manila-based employees
Maintain schedules and records for Philippines tax and statutory obligations
Calculate, validate or coordinate withholding taxes, payroll deductions and statutory amounts
Prepare schedules for tax returns, remittances, employee reporting and regulatory submissions
Coordinate with Tax specialists and local advisers on requirements, exceptions and regulatory changes
Retain tax certificates, receipts, confirmations and other required evidence
Reconcile tax and statutory liabilities to the general ledger and investigate differences
Support tax, payroll, statutory and regulatory audits or information requests
Escalate uncertain tax treatments, missed deadlines, control issues and potential non-compliance
Act as the designated Treasurer and authorized bank-account signatory
Manage bank-account user access and permissions
Apply approval, delegated-authority and segregation-of-duties controls
Protect supplier bank information, employee data and confidential financial records
Maintain evidence for invoice processing, payroll changes, tax calculations, approvals, payments, reconciliations and filings
Identify and escalate duplicate, unusual, unsupported or potentially fraudulent transactions
Support internal and external audits and remediation of findings
Maintain standard operating procedures, checklists and process calendars
Identify recurring errors and manual activities and recommend accuracy, control and automation improvements
Support testing and implementation of AP, payroll, workflow and finance-system improvements
Contribute to standardized transaction flows and reduced spreadsheet and key-person dependency
Provide cross-training and practical support to Finance colleagues
Assist with other appropriate Finance activities

Requirements

What you’ll need

Bachelor’s degree in accounting, Finance, or a related field
Minimum of 7 years in Accounts Payable, Payroll and General Accounting ideally within a Philippines operating environment
Experience using accounting and accounts payable systems, preferably Sprout and Microsoft Dynamics
Candidates with experience in technology companies are preferred, however, candidates with relevant experience in other industries will also be considered
Experience in a multinational company, shared services, BPO, or high-growth environment is preferred but not required
Working knowledge of AP, payroll, general-ledger and reconciliation processes
Experience maintaining records and supporting local tax or statutory compliance activities
High level of accuracy and attention to detail when processing financial and employee information
Confidence using accounting, payroll, banking and web-based workflow systems
Intermediate Microsoft Excel, Word and Outlook capability
Ability to manage recurring deadlines and a high-volume workload without compromising control or service
Clear written and verbal communication skills and a professional approach to internal and external stakeholders
Monday–Friday availability, 8:00 AM–5:00 PM PHT