Capital Program Manager

Massachusetts School Building Authority (MSBA)

. Develop procedures and supervise Program Managers and Project Coordinators administering standardized documents and processes for MSBA capital grant programs .

Posted 11/4/2026full-timeBoston • Massachusetts • United StatesMid-LevelSenior💰 $100,500 - $111,800 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in managing capital grant programs, overseeing compliance with MSBA standards, and leading teams effectively. Proficient in professional communications, data analysis, and navigating Massachusetts municipal government operations.

Highest-signal resume keywords

Capital Grant Program ManagementTeam Leadership and SupervisionProfessional Communication SkillsData Analysis with Complex SpreadsheetsMicrosoft Office 365 Proficiency

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Capital Grant AdministrationData AnalysisProject ManagementDocument ReviewPresentation DevelopmentCompliance ReportingTimeline ManagementMeeting FacilitationStaff TrainingRecruitment and Evaluation

Soft Skills

Strong Verbal CommunicationStrong Written CommunicationProblem-SolvingCollaborationCoaching

Tools & Technologies

Microsoft ExcelMicrosoft WordMicrosoft PowerPointMicrosoft Outlook

Industry Keywords

Massachusetts Municipal Government OperationsMSBA StandardsMGL Chapter 30MGL Chapter 149AMGL Chapter 7

About the role

Key responsibilities & impact

Develop procedures and supervise Program Managers and Project Coordinators administering standardized documents and processes for MSBA capital grant programs
Oversee team communications to ensure compliance with MSBA standards
Manage capital planning timelines, identify Facilities Assessment Subcommittee and Board agenda items, and develop project recommendations
Issue progress and status reports to the Director and Deputy Director of Program Management
Facilitate the annual Core Program and biennial Accelerated Repair Program Statement of Interest filing processes
Manage communications and timelines supporting districts
Oversee staff responses to district inquiries and communications surrounding site visits
Review submission materials and develop presentations for Capital Planning and Executive Staff
Advance recommendations for district invitations to applicable MSBA programs
Oversee grant administration from start to finish, ensuring accurate and timely documentation, compliance, and reporting
Lead and train Program Team staff
Coordinate and collaborate across departments, conduct meetings and site visits, and provide updates and recommendations
Recruit, select, orient, train, manage, coach, counsel, and evaluate employees

Requirements

What you’ll need

Bachelor’s degree in a related field
Five to ten years of applicable professional experience with at least two years in a supervisory capacity
Previous experience and proven success in managing employees
Previous experience with professional communications methods, including business letter/email writing, meeting summary creation and phone etiquette
Strong verbal and written communication skills with demonstrated ability to gather, analyze, and present complex technical information clearly and concisely
Ability to lead and guide questions/concerns through a solution process
Ability to manage multiple tasks involving complex and varying problems
Experience with data analysis utilizing complex spreadsheets
Proficiency in Microsoft Office 365, including Excel, Word, PowerPoint and Outlook
Ability to work independently and as part of a team
Ability and willingness to occasionally travel to project sites
Knowledge of Massachusetts municipal government operations and experience working with federal, state, county, or local government preferred
Knowledge of Massachusetts laws, including MGL Chapter 30, Chapter 149A and Chapter 7 construction-related laws preferred