Project Coordinator

Massachusetts School Building Authority (MSBA)

. Serve as an initial point of contact for local officials regarding the MSBA grant program process .

Posted 11/4/2026full-timeBoston • Massachusetts • United StatesJunior💰 $68,800 - $75,675 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong organizational and communication skills while managing project activities and correspondence between local officials and the MSBA. Proficient in Microsoft Office 365 and experienced in providing high-level customer service and support in a collaborative environment.

Highest-signal resume keywords

Project Management ExperienceStrong Verbal And Written Communication SkillsProficiency In Microsoft Office 365Organizational SkillsKnowledge Of Massachusetts Municipal Government

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Project ManagementData AnalysisFeasibility StudiesSchematic DesignCorrespondence PreparationBudget ManagementCompliance MonitoringContract ManagementChange Order PreparationCustomer Service

Soft Skills

Interpersonal SkillsMultitaskingTeam CollaborationConfidentiality MaintenancePhone Etiquette

Tools & Technologies

Microsoft ExcelMicrosoft PowerPointMicrosoft WordMicrosoft TeamsMicrosoft OutlookSharePoint

Industry Keywords

MSBA Grant ProgramLocal GovernmentSchool DistrictsAccelerated Repair ProgramCore ProgramsFacilities AssessmentConsultant SelectionFunding AgreementsMunicipal OfficialsProject Site Visits

About the role

Key responsibilities & impact

Serve as an initial point of contact for local officials regarding the MSBA grant program process
Track correspondence between the MSBA and school districts for assigned projects
Assist with Statements of Interest communications and review incoming submittals for the Accelerated Repair and Core Programs
Monitor progress of school districts in the Accelerated Repair and Core Programs and report issues affecting timelines
Coordinate project activities between local officials and MSBA departments
Prepare written correspondence, letters, and emails to school districts
Meet with local school and municipal officials during planning, study, and construction of approved school projects
Guide meetings to explain and maintain schedules and budgets and ensure compliance with MSBA guidelines and funding agreements
Support mail logging, correspondence intake, administration, and distribution
Coordinate consultant selection and enter executed contracts and amendments into the MSBA system
Participate in meetings supporting consultant selection, including OPM Review and Designer Selection Panels
Assist in reviewing and preparing funding agreements, schedules, and change orders
Assist Project Managers with reviewing feasibility studies and completing schematic designs
Support districts preparing for Facilities Assessment Subcommittee meetings
Schedule and occasionally participate in project site visits
Provide support to senior coordinators, program managers, capital program managers, and directors
Respond to employee and management inquiries
Perform other duties as assigned

Requirements

What you’ll need

Bachelor’s degree in a related field
1-2 years professional and business administrative experience
Strong verbal and written communication skills
Ability to gather, analyze, and present complex information clearly and concisely
Excellent interpersonal skills and phone etiquette
Ability to provide high level customer service to local officials
Strong organizational skills with ability to multitask and prioritize
Ability to work independently and as part of a team
Ability to maintain confidentiality regarding sensitive information
Proficiency in Microsoft Office 365, including Excel, PowerPoint, Word, Teams, and Outlook
Experience with SharePoint or similar file sharing platform
Ability to work in-office at least 2 days per week
Ability and willingness to occasionally travel to project sites
Applicable project management and/or program experience preferred
Knowledge of Massachusetts municipal government preferred
Experience working with federal, state, county, or local government highly preferred

Benefits

Comp & perks

Hybrid work arrangement
Ability to work in-office at least 2 days per week
Occasional travel to project sites