Managing Administrative Assistant – Constitutional and Administrative Law Division

MASSAGO

. Accomplish the day-to-day administrative operations of the Constitutional and Administrative Law Division .

Posted 10/13/2026full-timeBoston • Massachusetts • United StatesMid-LevelSenior💰 $72,060 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong administrative and legal support capabilities, with proficiency in case management systems like OnBase and Microsoft Office applications. Excels in organizational skills, effective communication, and team collaboration in a fast-paced environment.

Highest-signal resume keywords

Administrative Support ExperienceCase Management System ProficiencyMicrosoft Office ApplicationsSupervisory ExperienceOrganizational Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Case ManagementFile RetentionData EntryDocument DraftingAnalytical Skills

Soft Skills

Effective CommunicationAttention to DetailTeam CollaborationSolution-Oriented OutlookFlexibility

Tools & Technologies

OnBaseMicrosoft WordMicrosoft ExcelMicrosoft Outlook

Industry Keywords

Constitutional LawAdministrative LawLegal SupportClerical AssistanceCase Intake

About the role

Key responsibilities & impact

Accomplish the day-to-day administrative operations of the Constitutional and Administrative Law Division
Provide administrative assistance, general office support, and clerical assistance to division managers and the division
Review incoming cases, enter them into OnBase, draft assignment cover sheets, and direct cases to the appropriate division manager
Supervise division paralegals and coordinate schedules for incoming mail and division processes
Participate in hiring, onboarding, and training of division support staff
Communicate with clients, attorneys, court clerk’s offices, and members of the public for case intake and management
Develop processes for case intake, file retention, and paralegal tasks with division managers
Maintain division calendars and reminders
Facilitate retention and archiving of division files
Assist with opening, reviewing, and scanning incoming division mail
Compile case updates and upcoming hearings for weekly reports
Coordinate with clients on upcoming cases and assign cases to assistant attorneys general
Keep cases current in OnBase by updating deadlines, uploading filings, transferring cases, and closing cases
Monitor office supplies and equipment and coordinate repairs
Provide new attorneys with an overview of the online file storage system and administrative procedures
Perform other duties as needed

Requirements

What you’ll need

Administrative and legal support experience preferred
Excellent organizational skills with the ability to prioritize tasks and manage multiple deadlines
Effective written and verbal communication skills
Excellent analytical skills, attention to detail, and sound judgment
Solution-oriented outlook and ability to work well as a member of a team
Ability to remain calm, be flexible, and exercise good judgment in a fast-paced environment
Ability to interact and communicate with others effectively and professionally
Proficiency with Microsoft Office applications, including Word, Excel, and Outlook, as well as case management systems such as OnBase, preferred
Prior supervisory experience helpful
Connection to the people and communities served and interest in supporting a respectful and inclusive work environment

Benefits

Comp & perks

Hybrid work model with some remote workdays
Qualified individuals with disabilities are encouraged to apply; reasonable accommodation assistance available
Equal Opportunity Employer
Respectful and inclusive work environment