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M
Back Office Operations, Recruiting Coordinator
MATRIX SYSTEMS & TECHNOLOGIES. Monitor, organize, and manage designated company email accounts .
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates strong organizational and communication skills while providing comprehensive administrative support, recruiting coordination, and managing documentation processes. Proficient in utilizing Microsoft Office tools and familiar with recruitment platforms to enhance operational efficiency.
Highest-signal resume keywords
Administrative Support ExperienceRecruiting CoordinationMicrosoft Office ProficiencyOrganizational SkillsAttention to Detail
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Email ManagementDocument OrganizationResume ScreeningInterview CoordinationRecruiting Pipeline MaintenanceOnboarding ProcessesProposal ManagementTime ManagementData TrackingBusiness Correspondence
Soft Skills
Excellent Communication SkillsProactive AttitudeDependabilityAbility to Work IndependentlyAttention to Confidentiality
Tools & Technologies
Microsoft OutlookMicrosoft WordMicrosoft ExcelMicrosoft TeamsLinkedInIndeed
Industry Keywords
IT ConsultingGovernment ContractingStaffingRecruitment PlatformsApplicant Tracking SystemsFederal Procurement Processes
About the role
Key responsibilities & impact- Monitor, organize, and manage designated company email accounts
- Review incoming correspondence and respond to routine business inquiries
- Identify and escalate urgent or time-sensitive matters to management
- Track pending emails, follow-ups, and outstanding action items
- Draft professional emails, letters, and business correspondence
- Assist with scheduling meetings, coordinating appointments, and maintaining calendars
- Maintain organized electronic files and company documentation
- Prepare, publish, and manage job postings on LinkedIn, Indeed, and other recruiting platforms
- Review resumes and applications to identify qualified candidates
- Conduct initial candidate outreach and preliminary screenings
- Coordinate interviews between candidates and hiring managers
- Maintain recruiting trackers and candidate databases
- Follow up with applicants regarding interview schedules, application status, and required documentation
- Assist with identifying candidates for IT consulting, government contracting, and professional services positions
- Provide administrative support to the management team
- Organize company records, documents, contracts, and internal files
- Maintain spreadsheets, trackers, and status reports
- Monitor administrative deadlines and outstanding business requirements
- Coordinate communication with employees, contractors, vendors, and business partners
- Assist with employee and contractor onboarding documentation
- Support timesheet reminders, documentation collection, and administrative follow-ups
- Track government contracting opportunities and solicitations
- Maintain proposal-related files and supporting documentation
- Track proposal submission dates and deadlines
- Coordinate collection of resumes, certifications, and other required documents
- Assist with proposal and contract administrative follow-ups
- Assist management with special projects and operational tasks
- Help improve administrative processes and internal organization
- Provide recruiting, business development, and general office support as needed
Requirements
What you’ll need- Previous experience in administrative support, recruiting coordination, office management, or business operations
- Excellent written and verbal communication skills
- Strong organizational skills and attention to detail
- Ability to work independently and efficiently in a remote environment
- Proficiency in Microsoft Outlook, Word, Excel, and Teams
- Familiarity with online job boards and recruitment platforms
- Strong time-management skills and ability to prioritize assignments
- Ability to maintain confidentiality when handling business and employee information
- Reliable internet access and ability to communicate consistently during agreed-upon working hours
- Dependable, proactive, and responsive to management requests
- Must be available to monitor and respond to business communications during agreed-upon working hours
- Experience working with IT consulting, staffing, or government contracting companies preferred
- Familiarity with federal, state, or local government procurement processes preferred
- Experience screening resumes and coordinating candidate interviews preferred
- Experience maintaining recruiting pipelines and applicant tracking systems preferred
- Familiarity with onboarding processes and contractor administration preferred
- Experience supporting small businesses or executive management teams preferred
Benefits
Comp & perks- Potential to increase hours and responsibilities as the company grows
- Flexible part-time schedule based on business needs
- Remote work arrangement
- Opportunity for additional hours and expanded responsibilities based on company growth, operational demands, and individual performance