Executive Operations Coordinator

MatX

. Own the COO's schedule and keep meetings on time .

Posted 11/3/2026full-timeMountain View • California • United StatesJunior💰 $180,000 - $220,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and communication skills while managing the COO's schedule, prioritizing tasks, and drafting communications. Capable of navigating ambiguity and building processes in a fast-paced environment.

Highest-signal resume keywords

Bachelor's Degree1+ Years Professional ExperienceCritical ThinkingProcess DevelopmentU.S. Export Control Compliance

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Soft Skills

Time ManagementInformation SynthesisProactive CommunicationMeeting Coordination

Industry Keywords

Startup EnvironmentTech CompanyStakeholder UpdatesMeeting RecapsLogistics Coordination

About the role

Key responsibilities & impact

Own the COO's schedule and keep meetings on time
Learn company priorities, determine when buffers are needed, identify high-priority calls, and protect personal time
Triage and prioritize incoming email
Take notes and send action items to the appropriate owners
Draft routine communications on the COO's behalf, including meeting recaps, stakeholder updates, and scheduling coordination
Proactively suggest company communications based on organizational themes
Prepare agendas and coordinate logistics
Own follow-up after meetings
Join select meetings to capture decisions and action items and confirm next steps and owners
Coordinate meal orders around the COO's schedule

Requirements

What you’ll need

Bachelor's degree or equivalent practical experience
1+ years of professional experience
Experience ideally in a startup-like environment at a tech company or similar
Strong critical thinking and ability to synthesize information quickly and challenge assumptions
Comfort with ambiguity and ability to build processes without a predefined playbook
Capacity to perform job functions in compliance with U.S. export control laws without obtaining a license from U.S. export control authorities
Current authorization to work in the United States is requested in the application form

Benefits

Comp & perks

4 weeks PTO (accrued)
12 company holidays
Up to 3 weeks remote work
Company-subsidized medical insurance (Kaiser or Anthem) for employees and dependents
Guardian dental and vision insurance for employees and dependents
Life insurance
HSA and FSA offerings via Lively
Roth or pre-tax 401(k) with a 5% company contribution
100% company-paid life insurance up to $300K
Long-term disability insurance
Travel insurance
$1,500 annual professional development budget
Onsite team lunch and dinner Monday–Friday
100% reimbursement for daily commute via company rideshare, public transportation, or Fasttrak card
$50/month MatX E[x]tras perk allowance
$35/month cellular reimbursement
$40/month Wi-Fi reimbursement
Up to $1,000 for remote office setup purchases through the Amazon business account
100% paid mental health benefit via SpringHealth and Guardian EAP
Up to 12 weeks paid parental leave
10 weeks pregnancy disability leave
Flexible return-to-work hours
$6,000 Family Fund for fertility, surrogacy, adoption, menopausal health, preservation, family counseling, and more
Equity