Office Coordinator

MatX

. Manage incoming and outgoing mail, packages, and deliveries .

Posted 11/3/2026full-timeMountain View • California • United StatesJuniorMid-Level💰 $160,000 - $170,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong organizational skills and attention to detail in managing office administration tasks, coordinating events, and supporting a welcoming office environment. Proficient in handling invoices and expense records while ensuring compliance with U.S. export control laws.

Highest-signal resume keywords

Office Administration ExperienceEvent PlanningVendor ManagementClear CommunicationOrganizational Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Invoice ManagementExpense TrackingBasic Spreadsheet ProficiencyOffice Supply ManagementEvent Coordination

Soft Skills

Attention to DetailFriendly CommunicationMulti-tasking Ability

Industry Keywords

Office CoordinationOnboarding ProcessesOffboarding ProcessesStartup ExperienceU.S. Export Control Compliance

About the role

Key responsibilities & impact

Manage incoming and outgoing mail, packages, and deliveries
Keep meeting rooms clean, organized, and ready for use
Monitor daily office needs and maintain essential supplies
Coordinate office access and visitor procedures with building management
Maintain and stock the kitchen; order snacks, drinks, coffee, and kitchen essentials
Monitor inventory and replenish kitchen and office supplies
Coordinate breakfast orders, deliveries, and setup
Organize happy hours, team-building activities, and employee events
Coordinate event food, drinks, vendors, setup, and cleanup
Arrange photography, camera setup, and video recording as needed
Coordinate annual gifts, holiday celebrations, and special occasions
Support a welcoming office environment and strong team culture
Prepare desks, workspaces, and supplies for new employees
Welcome new hires, provide office tours, and introduce colleagues
Coordinate with IT to prepare laptops, monitors, and accessories
Coordinate with IT and People to ensure accounts and system access are ready on day one
Manage badges, keys, and employee access permissions
Coordinate equipment collection and access removal for departing employees
Collect, review, organize, and track vendor invoices
Coordinate with Finance to ensure timely invoice payment
Maintain records of vendors, orders, and office-related expenses

Requirements

What you’ll need

At least 2 years of experience in office administration, office coordination, hospitality, or a related role
Strong organizational skills and attention to detail
Clear written and verbal communication with a friendly, professional manner
Ability to manage multiple tasks and follow through on open items with vendors and teams
Comfort working with invoices, expense records, and basic spreadsheets
Ability to lift and carry packages and supplies up to 25 pounds, with or without reasonable accommodation
Experience in a startup or fast-growing technology company
Experience planning company events
Familiarity with onboarding and offboarding processes, including coordination with IT and People teams
Must be able to perform job functions in compliance with U.S. export control laws without obtaining a license from U.S. export control authorities
Required to be one of the following for export-control purposes: U.S. citizen or national, U.S. lawful permanent resident, U.S. refugee, U.S. asylee, qualifying Special Agricultural Worker, or qualifying beneficiary of an INA §245A legalization program

Benefits

Comp & perks

4 weeks accrued PTO
12 company holidays
Up to 3 weeks remote work
Company-subsidized medical insurance (Kaiser or Anthem) for employees and dependents
Guardian dental and vision insurance for employees and dependents
Life insurance
HSA and FSA offerings via Lively
Roth or pre-tax 401(k) with a 5% company contribution
100% company-paid life insurance up to $300K
Long-term disability insurance
Travel insurance
$1,500 annual professional development budget
Onsite team lunch and dinner Monday–Friday
100% daily commute coverage via company rideshare, public transportation reimbursement, or Fasttrak card
$50/month MatX Extras perk allowance
$35/month cellular reimbursement
$40/month Wi-Fi reimbursement
Up to $1,000 for remote office setup purchases through Amazon business account
100% paid mental health benefit via SpringHealth and Guardian EAP
Up to 12 weeks paid parental leave
10 weeks pregnancy disability leave
Flexible return-to-work hours
$6,000 Family Fund for fertility, surrogacy, adoption, menopausal health, preservation, family counseling, and more
Equity