Recruiting Coordinator

MatX

. Schedule and coordinate interviews across candidates, recruiters, hiring managers, and interview teams .

Posted 10/1/2026full-timeMountain View • California • United StatesJuniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong organizational skills and attention to detail in managing the interview process, ensuring a world-class candidate experience while effectively coordinating multiple schedules and priorities. Proficient in utilizing applicant tracking systems to streamline recruiting operations and improve processes.

Highest-signal resume keywords

Recruiting CoordinationCandidate ExperienceTime ManagementApplicant Tracking System (Ashby)Process Improvement

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Recruiting CoordinationInterview SchedulingCandidate CommunicationProcess ImprovementTechnical Interview Coordination

Soft Skills

Attention to DetailProactive OwnershipExcellent CommunicationOrganizational SkillsAbility to Handle Uncertainty

Tools & Technologies

AshbyApplicant Tracking System

Industry Keywords

Startup EnvironmentHigh-Growth EnvironmentAI TechnologiesDeep-Tech RecruitingHardware Recruiting

About the role

Key responsibilities & impact

Schedule and coordinate interviews across candidates, recruiters, hiring managers, and interview teams
Coordinate virtual and onsite interview loops across multiple teams, interviewers, and time zones
Serve as the primary candidate contact throughout the interview process
Provide timely, clear, thoughtful, and professional candidate communication
Ensure a highly responsive, world-class candidate experience
Manage last-minute scheduling changes, interviewer conflicts, cancellations, and reschedules
Track outstanding interview feedback and follow up with interview teams to keep hiring decisions moving
Support recruiting events, projects, and other talent initiatives as needed
Help improve recruiting processes as MatX grows

Requirements

What you’ll need

1 to 3 years of experience in recruiting coordination, recruiting operations, or a similar role
Experience ideally in a startup or high-growth environment
Passion for candidate experience
Excellent time management and ability to coordinate multiple candidates and interview processes simultaneously
Comfortable handling uncertainty, changing priorities, and last-minute scheduling challenges
Highly organized with strong attention to detail
Proactive and comfortable taking ownership
Excellent verbal and written communication skills
Comfortable working with candidates, recruiters, engineers, hiring managers, and senior leadership
Strong working knowledge of Ashby or a similar applicant tracking system
Ability to handle sensitive and confidential candidate information with discretion
Ability to work from the Mountain View, CA office 3 days a week, Tuesday through Thursday
Experience coordinating technical or engineering interviews is a bonus
Experience supporting recruiting teams at an early-stage or rapidly growing company is a bonus
Experience coordinating onsite interview loops and candidate travel is a bonus
Experience supporting hardware, AI, semiconductor, or deep-tech recruiting is a bonus
Experience improving recruiting processes, systems, templates, or workflows is a bonus
Strong interest in AI technologies and trends is a bonus
Must be currently authorized to work in the United States
Must be able to work from the Mountain View office Tuesday through Thursday

Benefits

Comp & perks

4 weeks PTO (accrued)
12 company holidays
Up to 3 weeks remote work
Company-subsidized medical insurance (Kaiser or Anthem) for employees and dependents
Guardian dental and vision insurance for employees and dependents
Life insurance
HSA and FSA offerings via Lively
Roth IRA and/or 401K retirement plans
Up to 5% company contribution to 401K, even if the employee does not contribute
100% company-paid life insurance up to $300K
Long-term disability insurance
$1500 professional development budget per year
Onsite team lunch and dinner Monday–Friday
100% reimbursement for daily commute via company Uber account or train rides
$50/month MatX E[x]tras perk allowance
$35/month cellular reimbursement
$40/month Wi-Fi reimbursement
Up to $1000 for remote office setup purchases through the Amazon business account
100% paid mental health benefit via SpringHealth and Guardian EAP
Up to 12 weeks paid parental leave regardless of path to parenthood
10 weeks pregnancy disability leave
Flexible return-to-work hours
Benepass reproductive health and parental benefit