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Bilingual Legal Executive Assistant – Business Law
McCarthy Tétrault. Provide daily administrative support to lawyers and clients.
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates advanced proficiency in Microsoft Office Suite and familiarity with legal management systems such as HiQ and iManage. Possesses strong organizational, time-management, and communication skills, with a focus on maintaining confidentiality and professionalism in a legal environment.
Highest-signal resume keywords
Legal Assistant Diploma10 Years of Experience as a Legal AssistantAdvanced Proficiency in Microsoft Office SuiteFluency in French and EnglishStrong Time-Management and Organizational Skills
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Microsoft Office SuiteWord ProcessingProofreadingEditingDocument ManagementLegal TerminologyClient Relationship ManagementTask CoordinationTravel ArrangementRecords Management
Soft Skills
Critical ThinkingTime ManagementInterpersonal CommunicationProfessionalismFlexibility
Tools & Technologies
HiQIManageSalesforce
Certifications & Qualifications
Legal Assistant DiplomaUniversity Certificate in Office Administration
Industry Keywords
Legal Support ServicesClient ManagementBusiness DevelopmentConfidentialityDocument Preparation
About the role
Key responsibilities & impact- Provide daily administrative support to lawyers and clients.
- Manage emails, calendars, files, deadlines, and client-related activities.
- Anticipate work requirements, manage priorities, and prepare meetings and briefings.
- Coordinate internal and client meetings, including agendas, rooms, catering, and technology support.
- Arrange lawyers’ travel and prepare itineraries in accordance with applicable policies.
- Provide backup support within the team and manage multiple competing tasks and deadlines.
- Prepare, edit, format, print, scan, and review a variety of legal and administrative documents.
- Proofread documents and check formatting, spelling, grammar, and clarity.
- Open, maintain, organize, and retrieve paper and electronic files, including complex legal and precedent files.
- Create, maintain, and store client files using the records management system.
- Receive, monitor, assess, and process emails, mail, faxes, and telephone calls.
- Prepare responses, route communications, and respond to routine client inquiries.
- Collaborate with lawyers, billing assistants, collections teams, and Finance to process invoices, overdue payments, client openings and KYC files, and conflict checks.
- Coordinate conferences, meetings, and events, including logistics, communications, catering, equipment, RSVPs, and travel.
- Coordinate business development activities, client entertainment, distribution lists, and sponsorship requests.
- Update client relationship management systems and track preferences, meetings, and meeting notes.
- Draft, review, and organize practice management, business development, and client-related documents.
- Coordinate and assign tasks among Resource, Billing, Finance, IT, Facilities, and other teams.
- Participate in training on new tools and train lawyers through one-on-one demonstrations.
- Support other lawyers and members of the Legal Support Services team.
- Manage confidential firm and client information.
Requirements
What you’ll need- Legal assistant diploma, university certificate, or university degree in office administration or information and communications technologies, or equivalent.
- At least 10 years of experience as a legal assistant.
- Advanced proficiency in the Microsoft Office suite (Outlook, Word, Excel, PowerPoint).
- Familiarity with HiQ, iManage, and Salesforce.
- Extensive knowledge of business and legal terminology.
- Strong word-processing, spelling, proofreading, and editing skills.
- Ability to complete tasks quickly and accurately.
- Critical-thinking skills to plan, organize, and proactively solve problems.
- Strong time-management, organizational, and multitasking skills.
- Ability to work under pressure and meet demanding deadlines.
- High level of service, tact, respect, and professionalism.
- Ability to follow up on files and outstanding matters with minimal supervision.
- High level of discretion and confidentiality.
- Flexibility to work occasional overtime.
- Exceptional written, verbal, and interpersonal communication skills.
- Fluency in French and English, both spoken and written.
- High level of English writing, comprehension, reading, and oral communication skills; more than 60% of the work is conducted in English.
Benefits
Comp & perks- Exceptional benefits from day one, including firm-paid insurance premiums and reimbursements related to wellness, technology, and ergonomics.
- Access to Dialogue for confidential mental health support, virtual health care services, and proactive wellness resources.
- Competitive compensation.
- Overtime pay.
- Generous time-off program, including a volunteer day and a birthday day off.
- Ongoing professional development opportunities.
- Community involvement and a commitment to equity, diversity, and inclusion.
- Collaborative and supportive culture.