Employee Relations Specialist – Leave & Compliance

MDpanel

. Serve as first point of intake for employee relations matters .

Posted 10/9/2026full-timeRemote • United StatesMid-LevelSenior💰 $70,000 - $92,500 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in employee relations, leave administration, and multi-state compliance, with a strong understanding of California employment law. Proficient in HRIS management and process automation, ensuring data integrity and effective communication across HR functions.

Highest-signal resume keywords

Employee Relations ManagementMulti-State Compliance ExpertiseLeave Administration (FMLA, CFRA, PDL)HRIS Administration and ReportingCalifornia Employment Law Knowledge

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Employee RelationsLeave AdministrationHRIS ManagementCompliance MonitoringDocumentation MaintenancePerformance ManagementProcess AutomationData IntegrityOnboarding and OffboardingAudit-Ready Record Keeping

Soft Skills

Strong Written CommunicationStrong Verbal CommunicationDiscretion and Sound JudgmentTime ManagementProblem Solving

Tools & Technologies

HRIS PlatformsWorkflow Automation ToolsPayroll SystemsBenefits Administration SystemsCompliance Tracking Tools

Certifications & Qualifications

PHRSHRM-CP

Industry Keywords

HealthcareMedical-Legal ServicesRegulated Multi-State EnvironmentWage and Hour RequirementsProtected LeavesAccommodations

About the role

Key responsibilities & impact

Serve as first point of intake for employee relations matters
Conduct initial assessments and routine investigations, maintain documentation, and partner with the Director of People Operations on complex or high-risk matters
Advise managers on performance conversations, attendance, accommodations, and policy application
Administer leaves of absence end-to-end across all states of operation, including FMLA, CFRA, PDL, and state paid leave programs
Coordinate leave administration with payroll and benefits vendors
Manage the interactive process for workplace accommodations
Own the multi-state compliance calendar, including postings, state registrations, new-hire reporting, wage and hour requirements, EEO-1, and California pay data reporting
Monitor legislative and regulatory changes and translate them into policy and process updates
Maintain audit-ready I-9 records and personnel file standards
Own onboarding and offboarding execution
Serve as backup to the payroll administrator
Maintain HRIS data integrity and reporting, including headcount, turnover, and compliance metrics
Operate, test, and maintain automated people workflows across the HRIS and adjacent tools
Support new workflow builds and identify manual processes for automation
Maintain the employee handbook and policy library, partnering with the Director on updates and rollouts

Requirements

What you’ll need

Bachelor’s degree in Human Resources, Business Administration, or a related field (or equivalent work experience)
At least 4 years of progressive HR generalist experience, including direct ownership of employee relations intake and leave administration
Demonstrated multi-state HR experience with strong working knowledge of California employment law, including wage and hour, protected leaves, and accommodation requirements
Experience administering HRIS platforms and building reporting from them
Comfort working inside configured workflows, rules, and integrations, with aptitude to learn new systems quickly
Evidence of improving a manual or repetitive process through better use of systems
Proven ability to handle highly sensitive matters with discretion, sound judgment, and complete documentation
Strong written and verbal communication skills
Ability to manage concurrent deadlines across compliance, leave, and employee relations workstreams
Valid work authorization for the country in which applying
PHR, SHRM-CP, or equivalent HR certification (nice to have)
Experience in healthcare, medical-legal services, or another regulated multi-state environment (nice to have)
Experience with Rippling or workflow automation tools beyond core HRIS functionality (nice to have)

Benefits

Comp & perks

Remote work
Equal Opportunity Employer committed to a diverse and inclusive workplace
Accommodations during the application or interview process
Exposure to benefits administration and open enrollment support (nice to have/role experience)