Payroll Administrator – Part Time

MDpanel

. Run US and Canadian payroll end to end for each pay cycle .

Posted 11/2/2026part-timeRemote • United StatesMid-LevelSenior💰 $30 - $38 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates extensive payroll expertise, including end-to-end payroll processing, tax compliance across US and Canadian jurisdictions, and year-end tax form preparation. Proficient in managing payroll systems and ensuring accuracy in payroll reporting and reconciliations.

Highest-signal resume keywords

End-To-End Payroll ProcessingPayroll Tax ComplianceYear-End Tax Form PreparationStrong Excel SkillsMulti-State Payroll Experience

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Payroll ProcessingTax Withholding ManagementYear-End ReconciliationData MigrationPayroll ReportingGarnishment ProcessingAudit Payroll ResultsPayroll Tax FilingsPayroll System IntegrationTest Payroll Execution

Soft Skills

Attention To DetailClear CommunicationSound JudgmentIndependent WorkConfidentiality

Tools & Technologies

Major Payroll PlatformProductivity ToolsAI Tools

Industry Keywords

US PayrollCanadian PayrollCRA RemittancesCPP/QPPEIT4 ReportingRL-1 ReportingMulti-Entity CompanyState Tax AccountsPayroll Procedures

About the role

Key responsibilities & impact

Run US and Canadian payroll end to end for each pay cycle
Review time and attendance, earnings, deductions, benefits, and garnishments before each payroll run
Audit payroll results and identify anomalies before payment
Process off-cycle payments, bonuses, and final pay in accordance with state and provincial requirements
Manage payroll tax withholding, deposits, and quarterly and annual filings across US federal, state, local, Canadian federal, and provincial jurisdictions
Register new tax accounts and maintain existing accounts
Prepare, reconcile, and distribute year-end forms including W-2, T4, and RL-1 where applicable
Process amended filings and corrections
Respond to tax agency notices, identify root causes, and resolve discrepancies
Integrate associates from acquired companies into MDpanel's payroll
Collect and validate payroll and tax history and map pay codes, deductions, and benefits
Set up or transfer state, local, and provincial tax accounts
Run test payrolls when needed
Reconcile payroll to the general ledger
Support Finance with accruals, month-end close, and audits
Provide payroll and labor cost reporting for leadership
Answer associate payroll and tax questions clearly and confidentially
Monitor US and Canadian payroll tax law changes and update processes and system settings
Document repeatable payroll procedures

Requirements

What you’ll need

Five or more years of hands-on payroll experience, including running payroll end to end
Direct payroll tax experience, including multi-state withholding, tax deposits, quarterly and annual filings, and agency notice resolution
Experience preparing and reconciling year-end tax forms
Comfort with a major payroll platform
Strong Excel skills for reconciliations
High attention to detail and ability to meet firm payroll deadlines
Sound judgment and discretion with confidential associate information
Clear, concise written and verbal communication
Ability to work independently with limited direction
Strongly preferred: experience running payroll across both the US and Canada, including CRA remittances, CPP/QPP and EI, provincial tax, and T4/RL-1 reporting
Strongly preferred: experience integrating payroll for acquired companies, including data migration, pay and deduction code mapping, and tax account setup or transfer
Experience at a growing, multi-entity, or multi-state company
Comfort with productivity and AI tools, and ability to quickly learn new systems
A degree in accounting, finance, business, or related field, or equivalent work experience
Valid work authorization for the country in which the applicant is applying
Sponsorship assistance is unavailable

Benefits

Comp & perks

Remote, home-office based work setting
Part-time schedule
Regular video meetings with People Operations and Finance
Equal opportunity and inclusive workplace
Accommodations during the application or interview process