Administrative Assistant – Dedicated Account Management

MDS Group

. Schedule pre-employment, periodic, return-to-work, occupational risk change, and exit medical examinations .

Posted 9/30/2026full-timeRio de Janeiro • BrazilMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong organizational skills and attention to detail in managing occupational health processes, including scheduling medical examinations and maintaining accurate records. Proficient in using Microsoft Office and occupational health management systems to support client interactions and ensure compliance with legal requirements.

Highest-signal resume keywords

Occupational Health Management SystemsMicrosoft Office ProficiencyStrong Written Communication SkillsStrong Verbal Communication SkillsAttention to Detail

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Soft Skills

OrganizationResponsibility

Tools & Technologies

SOC SystemSpreadsheets

Industry Keywords

Occupational HealthMedical ExaminationsClient LiaisonMedical Records ManagementLegal Compliance

About the role

Key responsibilities & impact

Schedule pre-employment, periodic, return-to-work, occupational risk change, and exit medical examinations
Collect and verify employees’ personal and occupational information for submission to accredited clinics and to meet legal deadlines
Track the expiration dates of periodic examinations and legally required programs using spreadsheets, the SOC system, and deadline alerts
Update clients’ databases in the SOC system by importing, checking, and consolidating spreadsheets
Liaise with the accredited provider network to schedule examinations, monitor confirmations, receive digital medical records, and deliver Occupational Health Certificates (ASOs)
Support the organization of technical visits with clients
Monitor the flow of medical certificates and leave of absence records, registering certificates in the system and liaising with the occupational physician
Support periodic meetings with client companies by preparing agendas, reports, and supporting materials
Support the resolution of client companies’ outstanding issues in coordination with internal departments
Perform related professional activities as required by the department, training, and management guidance

Requirements

What you’ll need

High school diploma
Experience in administrative routines, preferably in occupational health
Proficiency in Microsoft Office, especially Excel
Strong written and verbal communication skills, with the ability to serve internal and external clients clearly and courteously
Organization, a strong sense of responsibility, and attention to detail
Knowledge of occupational health management systems, such as SOC, is preferred

Benefits

Comp & perks

Health and dental insurance
Life insurance
Meal allowance
Transportation allowance
Profit-sharing bonus (PLR)
Wellhub
Wellz
Extended maternity and paternity leave
Apoio Pass assistance program for you and your dependents
Day off
Discounts on personal insurance policies, including auto, life, home, travel, and other types of insurance