Administrative Assistant – Dedicated Account Management

MDS Group

. Schedule pre-employment, periodic, return-to-work, occupational risk change, and termination occupational health examinations .

Posted 10/2/2026full-timeRio de Janeiro • BrazilMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in managing occupational health examinations and client interactions, with proficiency in Microsoft Office and occupational health management systems. Strong organizational skills and attention to detail are essential for tracking compliance and supporting client needs.

Highest-signal resume keywords

Occupational Health ManagementMicrosoft Office ProficiencyClient Liaison SkillsAttention to DetailAdministrative Experience

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Administrative RoutinesData ManagementMedical Certificate ManagementScheduling AppointmentsDatabase Updating

Soft Skills

Strong Communication SkillsOrganizationResponsibility

Tools & Technologies

SOC SystemSpreadsheets

Certifications & Qualifications

High School Diploma

Industry Keywords

Occupational HealthClient SupportTechnical VisitsHealth ExaminationsCompliance Tracking

About the role

Key responsibilities & impact

Schedule pre-employment, periodic, return-to-work, occupational risk change, and termination occupational health examinations
Track expiration dates for periodic examinations and legally required programs using spreadsheets, the SOC system, and deadline alerts
Update client databases in the SOC system by importing, reviewing, and consolidating spreadsheets
Liaise with the accredited provider network to schedule appointments, confirm attendance, and receive digital medical records
Ensure that Occupational Health Certificates (ASOs) are delivered within the defined deadlines
Support the organization of technical visits with clients
Manage the flow of medical certificates and absences, including receipt, review, and system registration
Liaise with the occupational physician to provide guidance to clients and monitor cases
Support periodic meetings with client companies by preparing agendas, reports, and supporting materials
Support the resolution of client-company outstanding items in coordination with internal departments
Perform other related activities as required by the department and directed by management

Requirements

What you’ll need

High school diploma
Experience in administrative routines, preferably in occupational health
Proficiency in Microsoft Office, especially Excel
Strong written and verbal communication skills, with the ability to assist internal and external clients clearly and courteously
Organization, strong sense of responsibility, and attention to detail
Knowledge of occupational health management systems, such as SOC, is desirable

Benefits

Comp & perks

Health and Dental Insurance
Life Insurance
Meal Voucher
Transportation Voucher
Profit-Sharing Plan (PLR)
Wellhub
Wellz
Extended maternity and paternity leave
Apoio Pass assistance program for you and your dependents
Day off
Discounts on personal insurance policies, including auto, life, home, travel, and others