Administrative Assistant – Dedicated Account Management

MDS Group

. Schedule pre-employment, periodic, return-to-work, occupational risk change, and termination occupational health examinations .

Posted 9/24/2026full-timeRio de Janeiro • BrazilMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates proficiency in managing occupational health examinations and maintaining accurate client databases. Strong organizational skills and attention to detail are essential for tracking compliance and supporting client interactions effectively.

Highest-signal resume keywords

Occupational Health ExperienceMicrosoft Excel ProficiencyClient Communication SkillsOrganizational SkillsAttention to Detail

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Administrative ProcessesData VerificationDatabase ManagementMedical Certificate ManagementReport Preparation

Soft Skills

Written CommunicationVerbal CommunicationAccountability

Tools & Technologies

Microsoft OfficeSOC SystemSpreadsheets

Industry Keywords

Occupational Health ManagementClient LiaisonTechnical VisitsHealth Examinations Scheduling

About the role

Key responsibilities & impact

Schedule pre-employment, periodic, return-to-work, occupational risk change, and termination occupational health examinations
Collect and verify employees’ personal, employment, and occupational health information
Track expiration dates for periodic examinations and legally required programs using spreadsheets, the SOC system, and deadline alerts
Update client databases in the SOC system by importing, reviewing, and consolidating spreadsheets
Liaise with the accredited provider network to schedule examinations, confirm attendance, and receive digital medical records
Support the organization of technical visits with clients
Manage the flow of medical certificates and leaves of absence, registering certificates in the system and liaising with the occupational physician
Support periodic meetings with client companies by preparing agendas, reports, and supporting materials
Support the resolution of client company outstanding issues in coordination with internal departments
Perform related professional activities as required by the department and as directed by the immediate supervisor

Requirements

What you’ll need

High school diploma
Experience in administrative processes, preferably in occupational health
Proficiency in Microsoft Office, especially Excel
Strong written and verbal communication skills, with the ability to assist internal and external clients clearly and courteously
Organization, accountability, and attention to detail
Knowledge of occupational health management systems, such as SOC, is a plus

Benefits

Comp & perks

Medical and dental insurance
Life insurance
Meal allowance
Transportation allowance
Profit-sharing plan
Wellhub
Wellz
Extended maternity and paternity leave
Apoio Pass assistance program for you and your dependents
Day off
Discounts on personal insurance policies, including auto, life, home, travel, and others