Office Manager

Mecka

. Own day-to-day operations of the New York office, including vendor relationships, supplies, and facilities .

Posted 10/19/2026full-timeNew York City • New York • United StatesMid-LevelSenior💰 $70,000 - $85,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong operational management capabilities, including vendor relationship management, process improvement, and event coordination. Proficient in supporting business development and sales operations through effective communication and analytical skills.

Highest-signal resume keywords

Office ManagementEvent CoordinationBusiness Development SupportProcess ImprovementStrong Communication Skills

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Data AnalysisMetrics TrackingPipeline TrackingResearch CoordinationInternal Process Improvement

Soft Skills

Problem SolvingTrustworthinessProfessionalismMultitaskingDiscretion

Tools & Technologies

NotionSlackGoogle WorkspaceCRM Platforms

Industry Keywords

Startup ExperienceTech Company ExperienceHigh-Growth EnvironmentSales OperationsCommercial Workflows

About the role

Key responsibilities & impact

Own day-to-day operations of the New York office, including vendor relationships, supplies, and facilities
Set up and maintain systems and processes that make the office efficient and professional
Coordinate events, offsites, team meetings, and visitor logistics
Serve as the go-to person for operational matters in New York
Support the business development and sales team with research, outreach coordination, and pipeline tracking
Prepare decks, briefs, and materials for partner and customer meetings
Track relationship touchpoints, follow up, and keep commercial activities moving
Identify opportunities to improve management and growth of commercial relationships
Serve as the operational point of contact for the New York office
Coordinate across sales, deployments, and engineering teams
Flag issues, surface blockers, and solve problems before escalation
Help onboard new hires and contractors based in New York

Requirements

What you’ll need

3+ years in an office manager, chief of staff, operations, or generalist role at a fast-moving company
Demonstrated ability to manage multiple workstreams simultaneously without dropping balls
Strong written and verbal communication — clear, concise, and professional
Comfortable with data, metrics, and analytical work
Experience hosting events
Prior experience at a startup, tech company, or high-growth environment preferred
Exposure to business development, sales operations, or commercial workflows preferred
Experience building or improving internal processes
Comfortable using Notion, Slack, Google Workspace, and CRM platforms
Experience operating as a de facto office lead or chief of staff preferred
Discreet, trustworthy, and professional with sensitive information
Work authorization for the location the role is posted in
Located in the city that the role is posted for

Benefits

Comp & perks

Equity
Health and wellness benefits
Other company programs
Direct access to leadership
Opportunity to grow into broader operations or chief of staff responsibilities
Inclusive and supportive candidate experience
Interview accommodations available upon request