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Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates strong organizational and time-management skills while providing dedicated administrative support to senior leaders. Proficient in managing complex calendars, coordinating meetings, and handling confidential information with discretion.
Highest-signal resume keywords
Calendar ManagementMeeting CoordinationConfidential Information HandlingMicrosoft Office ProficiencyBilingualism (English and French)
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Administrative SupportEvent CoordinationRecord ManagementAttention to DetailPreparation of Meeting Materials
Soft Skills
Strong Communication SkillsDiscretion and Sound JudgmentAbility to Work IndependentlyAnticipation of NeedsPositive Client Liaison
Tools & Technologies
Virtual Meeting Platforms
Industry Keywords
Executive AssistantHealth and Dental OperationsFast-Paced Environment
About the role
Key responsibilities & impact- Provide dedicated administrative support to the Vice President, Health and Dental Operations
- Manage complex calendars, competing priorities, scheduling changes, and day-to-day coordination
- Coordinate meetings end-to-end, including booking participants, securing rooms or virtual links, preparing agendas and materials, and tracking follow-ups
- Liaise with external clients and consultants to schedule meetings and maintain a positive, responsive experience
- Support planning and execution of selected key events, leadership meetings, offsites, and stakeholder sessions
- Handle confidential and sensitive information with discretion and maintain organized records and efficient administrative processes
Requirements
What you’ll need- Post-secondary diploma or degree and/or relevant working experience in administration or communication with 5+ years of relevant work experience
- At least 2 years of experience in an administrative support role, including calendar management, meeting coordination, and handling confidential information
- Experience as an Executive Assistant or supporting senior leaders in a fast-paced environment is considered a strong asset
- Strong organizational and time-management skills
- Excellent verbal and written communication skills
- Demonstrated discretion and sound judgment in managing confidential and sensitive information
- Strong attention to detail and ability to prepare accurate meeting materials, schedules, and correspondence
- Ability to work independently, anticipate needs, and contribute to smooth executive operations and event coordination
- Strong technical proficiency with Microsoft Office tools and virtual meeting platforms
- Bilingualism (English and French) is required
- Ability to work effectively in a hybrid work environment
Benefits
Comp & perks- Health and dental coverage that is 100% employer paid from day one
- Wellness benefits
- Health resources
- Fitness center discounts
- Flexible work environment supporting work–life balance
- Professional development opportunities, including leadership programs, ongoing learning, and career growth pathways
- Collaborative and inclusive culture
- Accommodations or adjustments at any stage of the recruitment process