Clinic Admin Assistant, Full Time

Medcor

. Assist clinic staff with daily administrative and operational duties to support efficient clinic workflow .

Posted 10/6/2026full-timeMoline • Illinois • United StatesJuniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong organizational skills and proficiency in electronic medical records (EMR) and Microsoft Office applications to support efficient clinic operations. Capable of maintaining confidentiality and providing excellent customer service in a healthcare setting.

Highest-signal resume keywords

Administrative Experience In HealthcareProficiency In Electronic Medical Records (EMR)Strong Organizational SkillsCustomer Service SkillsAbility To Maintain Confidentiality

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Electronic Medical Records (EMR)Microsoft Office ApplicationsAppointment SchedulingRecord MaintenanceInventory Management

Soft Skills

Strong Organizational SkillsAbility To Work IndependentlyEffective Collaboration

Certifications & Qualifications

Occupational Health Training Certification

Industry Keywords

HIPAA ComplianceHealthcare AdministrationPatient InteractionMedical Surveillance TestingSafety Promotion

About the role

Key responsibilities & impact

Assist clinic staff with daily administrative and operational duties to support efficient clinic workflow
Greet and check in patients
Answer and route phone calls
Schedule appointments
Maintain records and respond to inquiries
Ensure a professional and welcoming clinic environment
Participate in occupational health training and certification programs as required
Following certification, support medical surveillance testing, hearing conservation, and respiratory protection initiatives
Monitor inventory levels and maintain adequate stock of medical supplies, office supplies, and equipment
Restock examination rooms and clinic areas
Assist with filing, scanning, and maintaining confidential employee health records in accordance with HIPAA requirements
Build and maintain relationships with employees, client representatives, and clinic team members
Provide customer service to employees, visitors, and clients
Maintain a clean, organized, and professional clinic environment
Perform other duties as assigned to support clinic and client needs
Work independently while receiving support from Medcor leadership and clinical resources remotely
Interact with employees, safety professionals, human resources personnel, and external healthcare providers to promote a safe and healthy workplace

Requirements

What you’ll need

High school diploma or equivalent required
Minimum of 1 year of administrative experience in a healthcare setting required
Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment
Proficiency with electronic medical records (EMR) and Microsoft Office applications
Ability to work independently while collaborating effectively with a multidisciplinary team
Ability to maintain confidentiality and handle sensitive information appropriately
Ability to lift, carry, push, and/or pull up to 50 pounds
Ability to work Monday-Friday, 7:30am-4:00pm
Must work onsite in an occupational health clinic within a large manufacturing facility

Benefits

Comp & perks

Paid time off
Health insurance
Dental insurance
401K with match
Education reimbursement
Professional growth opportunities
Autonomy in the role
Peer recognition program
Tobacco-free and smoke-free workplace