Office Manager

Medialine Group

. Lead and continuously develop office management processes while coordinating daily office operations .

Posted 10/18/2026full-timeBerlin • GermanyMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in office management and facility operations, with a strong focus on budget management, procurement, and process optimization. Proficient in coordinating office activities and enhancing employee experience through effective organizational support.

Highest-signal resume keywords

Office ManagementBudget ManagementNegotiation SkillsFacility Operations CoordinationGerman Language Proficiency

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Office OperationsProcurementContract ManagementInvoice VerificationCost ControlDocumentation MaintenanceISO Certification ContributionMultitaskingOrganizational SupportEmployee Onboarding

Soft Skills

Proactive ApproachStructured Working StyleReliabilityIndependenceExcellent Communication

Tools & Technologies

OutlookExcelWordPowerPointWeb-Based Applications

Industry Keywords

Facility ManagementOffice InventoryService Provider ManagementEmployee ExperienceWorkplace Policies

About the role

Key responsibilities & impact

Lead and continuously develop office management processes while coordinating daily office operations
Coordinate appointments and provide organizational support to the executive team and management
Take overall responsibility for office operations and facility management, including workplace organization, order and cleanliness, meeting room coordination, property management, maintenance and repair coordination, and office inventory
Manage external service providers and oversee the office budget, including procurement, contract management, price negotiations, and invoice and service verification
Organize and coordinate business travel for sales employees and the executive team, including reviewing and approving expense reports
Manage company vehicles, including obtaining quotes, coordinating with leasing companies, commissioning and administering leased vehicles
Serve as the central point of contact for office-related matters and actively contribute to the employee experience
Support the onboarding of new employees and work closely with HR, including on workplace policies and occupational safety
Support the planning and organization of company events
Ensure a professional, welcoming, and well-organized office environment
Continuously optimize office and workplace processes to improve efficiency, quality, and employee satisfaction
Provide coordinating support for management and quality requirements, including maintaining documentation and contributing to ISO certifications

Requirements

What you’ll need

Several years of professional experience in office management, workplace management, or a comparable role, ideally in a dynamic business environment
Strong willingness to take responsibility, a high degree of independence, and a reliable, structured working style
Strong negotiation skills when dealing with third parties, such as property managers, leasing companies, and external service providers, including budget responsibility
Experience coordinating external service providers and facility-related operations
Confident handling of budgets, contracts, invoices, and cost control
Excellent proficiency with IT and web-based applications, particularly Outlook, Excel, Word, and PowerPoint
Experience providing functional guidance to or coordinating junior employees, apprentices, or office teams
Excellent organizational and multitasking skills, along with a proactive, solution-oriented approach
Very good command of German, both written and spoken
English language skills are an advantage

Benefits

Comp & perks

Long-term career prospects in a stable, growing company
Close collaboration with the executive team and short decision-making processes
A high degree of responsibility and freedom to shape processes
Collegial team and appreciative company culture
Modern office with a rooftop terrace directly on the River Spree
State-of-the-art office and IT equipment
Attractive employee benefits and additional perks, including JobRad, Urban Sports Club membership, the Deutschlandticket, and more
Flexible working hours
Hybrid work with regular office presence