Office Manager

Medialine Group

. Lead and continuously develop office management processes, while coordinating day-to-day office operations .

Posted 10/14/2026full-timeBerlin • GermanyMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in office management and facility operations, with a strong focus on budget management, contract negotiation, and process optimization. Proficient in coordinating schedules, managing external service providers, and enhancing employee experience through effective organizational support.

Highest-signal resume keywords

Office ManagementBudget ManagementContract NegotiationFacility ManagementGerman Language Proficiency

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Office OperationsProcurementInvoice ControlProperty ManagementMeeting Room CoordinationWorkplace OrganizationISO Certification SupportTravel CoordinationFacility-Related OperationsCost Control

Soft Skills

Organizational SkillsMultitaskingProactive ApproachNegotiation SkillsIndependence

Tools & Technologies

OutlookExcelWordPowerPointWeb-Based Applications

Industry Keywords

Employee ExperienceEvent ManagementOnboardingOccupational SafetyService Provider Management

About the role

Key responsibilities & impact

Lead and continuously develop office management processes, while coordinating day-to-day office operations
Coordinate schedules and provide organizational support to the executive team and management
Take overall responsibility for office operations and facility management, including workplace organization, cleanliness and tidiness, meeting room coordination, property management, maintenance and repair coordination, and office inventory
Manage external service providers and oversee the office budget, including procurement, contract management, price negotiations, and the review of invoices and services delivered
Organize and coordinate business travel for sales employees and the executive team, as well as review and approve expense reports
Oversee company vehicle administration, including evaluating offers, liaising with leasing companies, commissioning and managing leased vehicles
Serve as the central point of contact for office-related matters and actively contribute to the employee experience
Support the onboarding of new employees and work closely with HR, for example on workplace policies and occupational safety
Support the planning and organization of company events in cooperation with the internal event management team
Ensure a professional, welcoming, and well-organized office environment
Continuously optimize office and workplace processes to increase efficiency, quality, and employee satisfaction
Provide coordinating support for management and quality requirements, including maintaining documentation and contributing to ISO certifications

Requirements

What you’ll need

Several years of professional experience in office management, workplace management, or a comparable role, ideally in a dynamic business environment
Strong willingness to take on responsibility, a high degree of independence, and a reliable, structured working style
Strong negotiation skills when dealing with third parties, such as property managers, leasing companies, and external service providers, including budget responsibility
Experience coordinating external service providers and facility-related operations
Confident handling of budgets, contracts, and invoice and cost control
Excellent command of IT and web-based applications, particularly Outlook, Excel, Word, and PowerPoint
Experience providing functional guidance to or coordinating junior employees, trainees, or office teams
Excellent organizational and multitasking skills, combined with a proactive, solution-oriented approach
Very good written and spoken German
English language skills are an advantage

Benefits

Comp & perks

Long-term career prospects in a stable, growing company
Close collaboration with the executive team and short decision-making paths
A high degree of autonomy and room to make a meaningful contribution
Collegial team and appreciative corporate culture
Modern office with a rooftop terrace directly on the River Spree
State-of-the-art office and IT equipment
Attractive employee benefits and additional perks, such as JobRad, an Urban Sports Club membership, the Deutschlandticket, and more
Flexible working hours
Permanent employment contract