Project Administrator

Meteor Education

. Set up and maintain project files, job records, ERP entries, and Monday.com board entries.

Posted 11/4/2026full-timeRaleigh • North Carolina • United StatesMid-LevelSenior💰 $27 - $30 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates proficiency in construction administration, including project documentation, cost reconciliation, and financial closeout processes. Strong organizational and communication skills are essential for managing multiple priorities and collaborating effectively with various stakeholders.

Highest-signal resume keywords

Construction Administration ExperienceBasic Accounting PrinciplesMicrosoft Office ProficiencyERP Software ExperienceProject Documentation Understanding

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Construction Accounting PracticesProject CloseoutProgress BillingChange OrdersPurchase Orders

Soft Skills

Organizational SkillsAnalytical SkillsProblem-Solving SkillsWritten Communication SkillsVerbal Communication Skills

Tools & Technologies

Monday.comERP SoftwareMicrosoft Excel

Industry Keywords

Construction ManagementSubcontractingVendor InvoicesInsurance CertificatesAdministrative Workflows

Tech Stack

Tools & technologies

ERP

About the role

Key responsibilities & impact

Set up and maintain project files, job records, ERP entries, and Monday.com board entries.
Support complete handoffs from estimating to project management and finance teams.
Route documents for review, approval, and signature, and track completion.
Coordinate insurance certificates, endorsements, prequalification submissions, and bond documentation; track expirations, outstanding requirements, and approval confirmations.
Coordinate purchase orders, vendor invoices, and material records for project cost reconciliation with finance, vendors, project teams, and the warehouse.
Support progress billing and retention tracking by gathering approved changes, invoices, delivery records, and other required documentation for finance.
Track administrative deadlines and action items; communicate with customers, general contractors, and internal teams; escalate overdue or unresolved requirements.
Assemble finance closeout documents, including lien waivers and final billing support; track outstanding items through completion.
Maintain standard forms, checklists, and procedures.
Support employee training and recommend improvements to documentation, tracking, and administrative workflows.

Requirements

What you’ll need

High School Diploma required; some college or coursework in business, accounting, or construction management preferred.
Three years of construction, subcontracting, or project administration experience preferred.
Working knowledge of basic accounting principles and construction accounting practices
Understanding of construction documentation, purchase orders, change orders, progress billings, retention, and project closeout.
Proficiency in Microsoft Office, particularly Excel; experience with ERP and/or construction management software preferred.
Strong organizational, analytical, problem-solving, and written and verbal communication skills; ability to manage multiple priorities and meet deadlines.
Ability to work independently and collaboratively, maintain confidential information, and recognize when issues require management review.
Ability to talk or hear regularly and use hands or fingers, handle or feel objects, tools, or controls frequently.
Ability to occasionally stand, walk, sit, reach with hands and arms, and lift or move up to 25 pounds.
Close vision, distance vision, and ability to adjust focus.

Benefits

Comp & perks

Medical, dental, and vision insurance
Telemedicine, mental health, and wellness resources
Health Savings and Flexible Spending Account options
A 401(k) retirement plan with pre-tax and Roth contribution options and an employer match
Employer-paid and voluntary life, disability, and supplemental insurance options
Paid time off and company-paid holidays
Paid volunteer time
Parental and family caregiver leave
Benefits navigation and retirement-planning resources
Annual bonus opportunity
Annual merit pay review