Personal & Business Assistant – Hybrid with Travel

MindFriend PRO

. Manage diary, appointments, meetings and daily schedule.

Posted 9/15/2026full-timeBucharest • RomaniaMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational skills and attention to detail while managing schedules, travel arrangements, and correspondence. Capable of handling sensitive information with discretion and providing support for both personal and business needs.

Highest-signal resume keywords

Previous Experience As A Personal Or Executive AssistantExcellent Written And Spoken EnglishStrong Organisational SkillsDigital Tools ProficiencyValid Passport And Willingness To Travel Internationally

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Diary ManagementMeeting CoordinationTravel Itinerary PlanningDocument HandlingExpense Management

Soft Skills

Attention To DetailSound JudgementDiscretionResourcefulnessFlexibility

About the role

Key responsibilities & impact

Manage diary, appointments, meetings and daily schedule.
Arrange meetings, prepare briefing notes and track follow-up actions.
Attend meetings, take notes and communicate outcomes.
Coordinate flights, accommodation, transport, visas and travel itineraries.
Travel with the principal when required and assist with packing, unpacking and trip preparation.
Handle correspondence, documents, expenses and general business administration.
Coordinate with colleagues, clients, suppliers and personal contacts.
Manage personal errands, bookings and day-to-day requests.
Handle sensitive personal and business information with discretion.

Requirements

What you’ll need

Previous experience as a personal or executive assistant.
Excellent written and spoken English.
Strong organisational skills, attention to detail and sound judgement.
Confident using digital tools and managing tasks remotely.
Professional, discreet, resourceful and comfortable supporting both personal and business needs.
Flexible availability for changing schedules, occasional work outside normal hours and last-minute travel.
Valid passport and willingness to travel internationally.

Benefits

Comp & perks

Initial three-month probationary period, followed by a permanent full-time position upon successful completion.
5 weeks paid Holidays