Event Manager

Mindful Support Services

. Lead end-to-end planning and execution for provider events, continuing education programs, recruiting and networking events, office openings, company celebrations, leadership retreats, executive offsites, and other priority events .

Posted 10/22/2026full-timeRemote • Arizona • United StatesMid-LevelSenior💰 $85,000 - $95,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in event management, including end-to-end planning, budgeting, and vendor management, while effectively collaborating with senior leaders and stakeholders. Proficient in utilizing productivity tools and maintaining organized workflows to ensure successful event execution.

Highest-signal resume keywords

Event ManagementBudgeting and Vendor ManagementProcess ImprovementMicrosoft 365 ProficiencyCommunication and Influence

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Event PlanningProject ManagementBudget DevelopmentSOP CreationVendor ManagementAttendance TrackingExpense ReportingRisk ManagementPost-Event ReportingStakeholder Engagement

Soft Skills

Attention to DetailOwnership and AccountabilityOrganization and PrioritizationAdaptabilityProblem Solving

Tools & Technologies

Microsoft 365CRM ToolsEvent Management SoftwareProject Management ToolsAI-Enabled Productivity ToolsEventbriteMonday.comHubSpotTravel Booking Tools

Industry Keywords

HealthcareBehavioral HealthProvider-Facing RolesExperiential EventsOrganizational Initiatives

About the role

Key responsibilities & impact

Lead end-to-end planning and execution for provider events, continuing education programs, recruiting and networking events, office openings, company celebrations, leadership retreats, executive offsites, and other priority events
Manage venues, vendors, contracts, catering, A/V, registration, signage, transportation, accommodations, attendee communications, materials, and on-site logistics
Travel to major events and provide hands-on leadership before, during, and after execution
Anticipate risks and gaps early, bringing organized recommendations and solutions
Own the established event portfolio and calendar
Develop and maintain event SOPs, planning templates, timelines, checklists, approval paths, communication standards, and post-event workflows
Review and improve event processes based on lessons learned, stakeholder feedback, and changing business needs
Use approved AI and productivity tools for planning, communication, documentation, analysis, and follow-through
Drive accountability across departments and leadership by securing decisions, approvals, content, deliverables, and follow-up
Prepare leaders and executives with briefs, agendas, schedules, talking points, attendee information, travel details, and supporting materials
Coordinate executive schedules, travel, itineraries, and logistics for retreats, offsites, and other priority activities
Translate event meetings and debriefs into decisions, owners, deadlines, and next steps, and drive follow-through
Develop event budgets, monitor approved spending, coordinate invoices, identify cost risks, and provide expense reporting and financial recaps
Manage external vendor relationships and contracts while maintaining quality, timelines, and event standards
Maintain CRM records, event trackers, stakeholder information, attendance data, event history, commitments, and follow-up activities
Measure registration, attendance, engagement, spending, follow-up activity, and applicable business outcomes
Prepare post-event reporting with lessons learned and recommendations

Requirements

What you’ll need

4+ years of experience in event management, experiential events, project management, or a comparable role with end-to-end ownership
Ability to independently manage multiple complex events, deadlines, vendors, budgets, and stakeholder groups
Experience partnering with senior leaders or executives on events, retreats, offsites, or organizational initiatives
Experience creating and improving event processes, SOPs, templates, and repeatable workflows
Strong budgeting and vendor-management experience, including contracts, expense tracking, and cost reconciliation
Excellent written communication skills with the ability to prepare clear, leadership-ready materials
Proficiency with Microsoft 365
Comfort learning CRM, event, project-management, travel, and AI-enabled productivity tools
Ability to travel up to 50%, including occasional evening and weekend events
Exceptional attention to detail
Ownership and accountability
Organization and prioritization
Communication and influence
Adaptability and problem solving
Judgment and confidentiality
Technology fluency
Experience in behavioral health, healthcare, or provider-facing roles is a bonus
Familiarity with Eventbrite, Monday.com, HubSpot, or travel booking tools is a bonus
Strong writing and/or creative skills to support event promotions and engagement is a bonus
Experience working remotely is a bonus

Benefits

Comp & perks

75% employer covered Health, Dental & Vision benefits plan
401(k) savings plan with employer matching upon eligibility
8 paid holidays
15 PTO days accrued annually
Professional and career development opportunities
Compensation evaluated with opportunities for advancement
This is a non-commission role
Full-time M-F schedule, with weekends as needed
Remote work position
Travel opportunities to major events, leadership meetings, executive offsites, office openings, and other priority activities