Facilities Project Coordinator

Mindful Support Services

. Support the planning, coordination, and launch of new therapy office locations across the country .

Posted 10/24/2026full-timeUnited StatesJunior💰 $55,000 - $65,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong project coordination and management capabilities, with expertise in budget tracking, vendor communication, and space planning. Proficient in creating functional office environments while maintaining high standards of quality and efficiency.

Highest-signal resume keywords

Project CoordinationBudget TrackingVendor CommunicationSpace PlanningAnalytical Mindset

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Project ManagementConstruction ManagementFacilities ManagementOffice DesignBudget AnalysisSite EvaluationInstallation CoordinationInvoice ReviewDocumentation ManagementProcess Improvement

Soft Skills

Strong Organizational SkillsExcellent Communication SkillsRelationship BuildingAdaptabilitySelf-Motivation

Tools & Technologies

Space Management Tools

Industry Keywords

Project CoordinationFacilities OperationsReal EstateOffice SetupMulti-Project Management

About the role

Key responsibilities & impact

Support the planning, coordination, and launch of new therapy office locations across the country
Partner with project managers, brokers, vendors, contractors, and internal stakeholders to keep projects on track from planning through opening day
Coordinate furniture, fixtures, equipment, décor, installations, and office setup
Assist with site evaluations, space planning, and office design decisions
Manage vendor communications, obtain and compare quotes, and help ensure work is completed on time, within budget, and to expectations
Coordinate deliveries, installations, repairs, and improvement projects across multiple locations
Review project invoices and support the payment process with Accounting
Track project expenses and buildout budgets, providing regular updates on project performance
Analyze project costs and purchasing trends to support future budgeting and planning
Contribute to project closeout reporting, lessons learned, and continuous improvement initiatives
Maintain and enhance systems, documentation, and standards supporting facilities and real estate operations
Administer space management tools and assist with facilities-related process improvement projects
Create and update guides, procedures, and project resources

Requirements

What you’ll need

Bachelor’s degree or equivalent combination of education and experience
1-2 years of experience in project coordination, project management, construction management, property management, facilities, or a related field
Experience supporting multiple projects simultaneously while managing timelines, budgets, and deliverables
Ability to travel regionally and nationally for expansion projects, typically 3 days to 2 weeks at a time
Ability to lift up to 50 lbs. as needed
Personal vehicle required for travel between locations
Must reside within driving distance of one or more company office locations in the state in which they are based
Strong organizational skills with the ability to manage competing priorities and deadlines
Excellent written and verbal communication skills with a high level of professionalism and attention to detail
Ability to build effective relationships with vendors, contractors, and cross-functional stakeholders
Analytical mindset with the ability to track budgets, prepare reports, and identify trends or opportunities for improvement
Highly adaptable and able to pivot quickly in a fast-paced, growing environment
Self-motivated and accountable, with the ability to work independently while collaborating effectively with a team
Strong project coordination skills, including monitoring progress, tracking deliverables, and communicating updates
Passion for design, creating functional spaces, and delivering a high-quality experience

Benefits

Comp & perks

75% coverage of Health, Dental & Vision benefits plan
401(k) savings plan with employer matching upon eligibility
8 paid holidays a year
15 PTO days accrued in first year
Professional and career development opportunities
Compensation evaluated consistently and opportunities for growth
Mileage reimbursement provided