Calendar Coordinator

Minnesota Lawyer

. Coordinate and maintain centralized Housing, Guardianship/Conservatorship, and Conciliation Court calendars serving eight counties .

Posted 11/3/2026full-timeMora • Minnesota • United StatesMid-LevelSenior💰 $32 - $41 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in coordinating complex court calendars and schedules across multiple counties while ensuring compliance with court procedures and policies. Proficient in providing operational support, training, and guidance to staff in a fast-paced court environment.

Highest-signal resume keywords

Court Operations ExperienceCalendar ManagementMinnesota Court Information System (MNCIS)Analytical Problem-Solving SkillsCustomer Service Excellence

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Court Calendar PlanningIn-Court ClerkingGuardianships KnowledgeConservatorships KnowledgeConciliation Court ProceduresWorkflow AnalysisOperational Decision-MakingTraining and Procedural GuidanceCase Management FunctionsDocument Processing

Soft Skills

Effective CommunicationCollaborationOrganizational SkillsProfessionalismDiscretion

Industry Keywords

Court ProceduresJudicial RefereesCounty Court AdministrationCase ProcessingHigh-Conflict Situations

About the role

Key responsibilities & impact

Coordinate and maintain centralized Housing, Guardianship/Conservatorship, and Conciliation Court calendars serving eight counties
Coordinate schedules, assignments, and coverage for two permanent judicial referees and fourteen per diem conciliation referees
Establish and maintain efficient calendaring practices with judges, judicial referees, and county court administration leadership
Evaluate scheduling conflicts, case volume, referee availability, and competing priorities; resolve complex scheduling issues
Coordinate calendar changes, cancellations, continuances, and coverage needs
Monitor the status and timeliness of referee orders and related case processing; coordinate follow-up on incomplete or delayed work
Review workflow information, identify trends, and recommend process improvements and standardized procedures
Provide operational updates and communicate workflow concerns to CSU leadership
Provide guidance and work direction to CSU staff, including distributing assignments, monitoring progress, and reviewing completed work
Serve as a resource on complex calendaring, referee-related processing, and procedural questions
Assist with staff training, procedural guidance, recruitment and selection activities, and workflow implementation
Facilitate communication among CSU employees, judicial referees, county court administration, and district leadership
Provide backup Mail Hub support, including printing, mailing, electronic service, returned-mail processing, and case-management functions
Provide backup court operations support for referee proceedings, including case preparation, courtroom support, case updating, hearing notices, and order processing
Provide backup leadership support to the CSU Supervisor and Kanabec County Court Administration
Balance local county support with districtwide calendaring and CSU operational needs

Requirements

What you’ll need

High school diploma or equivalent
Experience in court operations, including in-court clerking and court calendar planning or management
Extensive knowledge of guardianships, conservatorships, conciliation court, and in-court updating
Considerable knowledge of court procedures, policies, rules, and local practices related to court operations and team responsibilities
Knowledge of the organization, operation, function, and jurisdiction of the court
Ability to coordinate complex calendars, schedules, and assignments across multiple counties and competing operational priorities
Ability to exercise independent judgment, analyze problems, identify solutions, and make operational decisions with limited direction
Ability to provide work direction, balance workloads, monitor work progress, and review completed work for accuracy and completeness
Ability to provide training, procedural guidance, and support to employees with varying levels of experience
Proficiency in the Minnesota Court Information System (MNCIS) and related court technologies
Strong analytical, problem-solving, and organizational skills with the ability to manage multiple priorities and meet deadlines
Ability to communicate effectively and collaborate with judicial officers, court administration leadership, employees, and justice partners
Ability to establish and maintain effective working relationships while handling high-conflict or sensitive matters with professionalism and discretion
Ability to provide exceptional customer service in a fast-paced court environment
Ability to handle confidential information and court records in accordance with applicable policies, procedures, and statutes

Benefits

Comp & perks

Health and wellness benefits
Enhanced fertility benefits
Short- and long-term disability
Pension
Paid parental leave
Tuition reimbursement
Potential eligibility for Public Service Loan Forgiveness
Hybrid work schedule may be available based on business needs and operational requirements
Court Designated Holidays