Executive Assistant – Administration Generalist

Mission Technologies, a division of HII

. Coordinate complex calendars across multiple executives, including internal meetings, external engagements, and travel logistics .

Posted 9/16/2026full-timeMcLean • Virginia • United StatesSeniorLead💰 $78,906 - $90,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates exceptional organizational and time-management skills while managing complex calendars and logistics for multiple executives. Proficient in drafting correspondence and handling sensitive information with professionalism and discretion.

Highest-signal resume keywords

Calendar CoordinationMicrosoft Office Suite ProficiencyWritten And Verbal CommunicationTravel Logistics ManagementExecutive Support Experience

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Calendar CoordinationTravel Logistics ManagementAgenda PreparationNote TakingExpense ReconciliationAction TrackingCross-Functional Project AssistanceDeliverable TrackingConfidential Information HandlingMeeting Coordination

Soft Skills

Organizational SkillsTime-Management SkillsProactive ApproachCalm Under PressureHigh Emotional Intelligence

Tools & Technologies

Microsoft Office SuiteTeamsSharePoint

Certifications & Qualifications

Clearance Eligibility

Industry Keywords

DoD ProtocolsExecutive-Level Government Interactions

About the role

Key responsibilities & impact

Coordinate complex calendars across multiple executives, including internal meetings, external engagements, and travel logistics
Prepare agendas, briefing materials, and action trackers
Attend select meetings to capture notes and ensure timely follow-through
Arrange domestic and international travel, including itineraries, accommodations, and expense reconciliation
Serve as a gatekeeper and point of contact for internal and external stakeholders
Draft and manage correspondence with professionalism and discretion
Assist with cross-functional projects, leadership offsites, and strategic planning sessions
Track deliverables and deadlines
Handle sensitive information with confidentiality, professionalism, and integrity
Ensure executives’ preferences are reflected in daily operations
Manage logistics for leadership events and engagements

Requirements

What you’ll need

6 years relevant experience with Bachelors in related field; 4 years relevant experience with Masters in related field; or High School Diploma or equivalent and 10 years relevant experience
Exceptional organizational and time-management skills
Strong written and verbal communication abilities
Proficiency in Microsoft Office Suite and collaboration tools (e.g., Teams, SharePoint)
Proactive and reliable approach to daily responsibilities, with the ability to anticipate routine needs
Clearance eligibility (if required)
Experience supporting multiple executives simultaneously preferred
Familiarity with DoD protocols and executive-level government interactions preferred
Calm under pressure, with a high EQ and professional presence preferred
Ability to manage competing priorities with grace and precision preferred

Benefits

Comp & perks

Best-in-class medical, dental and vision plan choices
Wellness resources
Employee assistance programs
Savings Plan Options (401(k))
Financial planning tools
Life insurance
Employee discounts
Paid holidays and paid time off
Tuition reimbursement
Early childhood and post-secondary education scholarships
Bonus/other non-recurrent compensation may occasionally be offered for qualified positions
Supportive and welcoming environment
Educational and training programs for continual career growth