Executive Assistant

Molloy University

. Facilitate the day-to-day operations of the Dean’s and Associate Dean’s office/department .

Posted 10/23/2026full-timeRockville Centre • New York • United StatesMid-LevelSenior💰 $25 - $30 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and administrative capabilities, including program planning, policy execution, and effective communication. Proficient in managing complex schedules and overseeing departmental operations while ensuring effective collaboration with internal and external stakeholders.

Highest-signal resume keywords

Program PlanningMicrosoft Office ProficiencyJenzabar Software ExperienceDatabase ManagementEffective Communication

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Program DevelopmentPolicy InterpretationReport PreparationDatabase ManagementEvent Planning

Soft Skills

Diplomatic CommunicationPrioritizationConflict ResolutionLeadershipTeam Management

Tools & Technologies

Microsoft OutlookMicrosoft WordMicrosoft PowerPointMicrosoft ExcelJenzabar Software

Certifications & Qualifications

Bachelor's Degree

Industry Keywords

Administrative OperationsExecutive SupportSchool-wide ProgramsPublic RelationsMarketing Materials

About the role

Key responsibilities & impact

Facilitate the day-to-day operations of the Dean’s and Associate Dean’s office/department
Assist in program planning and development
Interpret, monitor, and analyze operating policies and procedures
Resolve routine and non-routine issues affecting department goals
Work with external constituents and internal staff
Oversee day-to-day operations of the Dean’s office
Administer program planning and development and execute operating policies and procedures under the Dean’s supervision
Administer and manage Dean’s/Associate Dean’s documentation
Answer, screen, direct, and prioritize incoming executive calls
Supervise and lead administrative assistants and manage their workflow
Manage PTO for non-exempt employees to ensure departmental coverage
Manage complex schedules for the Dean and Associate Dean, including resolving conflicts
Manage School-wide programs, calendars, and events
Monitor hiring requests, budget transfers, contracts, requisitions, supplies, and room reservations
Assist with planning and implementation of conferences, school events, and programming
Prepare reports and maintain files and databases
Write, edit, and produce internal and external communications
Assist with public materials, including brochures, websites, social media, marketing, and PR materials
Maintain the website and collaborate with the PR & Marketing Department on website development and maintenance

Requirements

What you’ll need

Bachelor's degree
5 to 8 years of work related experience
Proficiency with Microsoft Office: Outlook, Word, PowerPoint, and Excel
Experience with Jenzabar Software
Experience with databases
Ability to work and communicate effectively and diplomatically with all individuals
Ability to manage multiple, competing priorities
Ability to work occasional nights/weekends when school-wide events require participation
Cover letter and resume required with application

Benefits

Comp & perks

Excellent health and dental insurance options
Generous time off
Tuition benefits