Accounts Payable Administrator

Motability Foundation

. Ensure accurate and prompt processing of financial transactions.

Posted 11/5/2026contractHarlow • United KingdomMid-LevelSenior💰 £27,000 - £29,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in processing financial transactions, managing purchase ledgers, and reconciling accounts within tight deadlines. Proficient in using Sage 200 and CRM systems to ensure accurate financial reporting and effective communication with suppliers.

Highest-signal resume keywords

Sage 200Purchase Ledger ManagementFinancial ReconciliationCustomer Contact ExperienceAAT Part-Qualified Status

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Financial Transaction ProcessingInvoice ProcessingError Rate AnalysisPayment Batch PreparationMonth-End Closure RoutinesJournal ProcessingReconciliation QueriesExpenditure AnalysisSupplier Statement ReconciliationManual Expense Processing

Soft Skills

Communication SkillsProblem-SolvingTeam CollaborationTraining and Mentoring

Tools & Technologies

SageProactisCRM SystemsMicrosoft OfficeExcel

Certifications & Qualifications

GCSE or Equivalent QualificationAAT Part-Qualified Status

Industry Keywords

Finance DepartmentAccounts PayablePurchase OrdersSupplier QueriesDisaster Recovery Testing

About the role

Key responsibilities & impact

Ensure accurate and prompt processing of financial transactions.
Analyse error rates, prepare payment batches and file invoices.
Check and process purchase invoices in Sage, Proactis and CRM systems, matching them to purchase orders.
Conduct monthly Proactis meetings with department managers.
Investigate first-time invoice upload matching failures and raise required FQs.
Review outstanding invoice queries and escalate overdue queries to team managers.
Raise and resolve invoice queries with departments and suppliers within agreed SLAs.
Process invoices with ‘not live’ status.
Reconcile daily invoice batches to the Sage batch import list.
Raise sales invoices.
Administer charity credit cards, including distributing statements, following up with cardholders, resolving queries and processing transactions in Sage.
Check and process manual and Proactis staff expenses.
Reconcile purchase ledger balances to supplier statements.
Prepare invoices for payment batches and create suggested payment batches.
Download and distribute weekly Field Team Barclaycard expenditure.
Download monthly Barclaycard statements, request completed expenditure forms and process forms in Sage.
Review the CRM invoice page daily, maintain process notes and update purchase ledger accounts.
Attend the Disaster Recovery site to carry out testing.
Process journals in Sage.
Assist with month-end duties and resolve reconciliation queries for monthly ledger closures.
Update expenditure and income analysis spreadsheets.
Update balance sheet reconciliation spreadsheets.
Train new staff members.
File purchase ledger invoices, batch reports, payment reports and journals by fund.
Participate in CRM testing.
Report to the Accounts Payable Manager.

Requirements

What you’ll need

Previous customer contact experience, including dealing with supplier queries over the telephone.
Microsoft Office training including Outlook, Excel and Word.
Working knowledge of Sage 200, CRM Systems and P2P systems.
Experience of working within a Finance Department.
Experience with accounting closure routines within a specified month-end timetable.
Experience preparing financial information and reconciliations to tight deadlines.
Proven purchase ledger experience.
GCSE or equivalent qualification including English and Mathematics is desirable.
AAT or part-qualified status and studying for professional exams is desirable.
Valid existing right to work in the UK; visa sponsorship is unavailable.

Benefits

Comp & perks

26 days annual leave, plus the option to buy/ sell up to five days.
One wellbeing day for extra flexibility.
Pension scheme - Up to 20%, including a 10% non-contributory contribution and matched contributions up to 5%.
Life Assurance of four times your salary.
Private healthcare through BUPA for you and your family, along with a Medicash Health Plan.
Employee assistance programme: GP appointments, eye tests, flu vaccinations, sick pay and free gym and yoga sessions.
Enhanced Parental Leave, including Adoption Pay.
Free parking, EV charge points and a minibus service to/from the town centre and train station.
Fresh fruit, breakfast snacks, and a Dress for Your Day dress code.
Learning and development opportunities to help you grow.
Hybrid, flexible and compressed working arrangements.
Reasonable adjustments for candidates and employees with disabilities.
Free parking and EV charging on site.