Technical Administrative Assistant

ms consultants, inc.

. Establish and maintain project tracking systems, such as Smartsheet .

Posted 10/28/2026full-timeColumbus • Ohio • United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong project coordination capabilities with proficiency in project tracking tools like Smartsheet and Deltek. Excels in managing communications, invoicing, and document management within a fast-paced, deadline-driven environment.

Highest-signal resume keywords

Project CoordinationInvoicing ProceduresSmartsheet ProficiencyDeltek ExperienceDocument Management

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Project TrackingBudget SetupFee Percentage Mark-UpsProduction Folder OrganizationMilestone Monitoring

Soft Skills

Excellent CommunicationOrganizational SkillsAnalytical ThinkingAttention to DetailTeam-Oriented

Tools & Technologies

SmartsheetDeltek

Industry Keywords

Architecture & EngineeringProfessional ServicesProject-Based Environment

About the role

Key responsibilities & impact

Establish and maintain project tracking systems, such as Smartsheet
Assist with subcontract drafts and production folder organization
Coordinate Deltek planning updates and collaborate with accounting teams
Set up financial trackers and organize digital project folders
Attend and document weekly team meetings
Update production tracking sheets and schedules
Monitor internal and external milestone dates and flag upcoming actions
Distribute updates from external bulletins as necessary
Manage communications with internal teams and external subconsultants
Coordinate production file sharing and documentation
Track subconsultant scope and fee updates with accounting
Apply monthly fee percentage mark-ups
Participate in monthly billing meetings
Assist with budget setup, submission, and revision tracking
Support day-to-day document management, administrative coordination, invoicing, and permitting for projects

Requirements

What you’ll need

Bachelor’s degree preferred, but not required
Strong background in project coordination, with experience in invoicing and permitting procedures
Proficient in project tracking and collaboration tools such as Smartsheet and Deltek, with the ability to adapt quickly to new systems
Excellent communication and organizational skills, with a focus on clarity, accuracy, and follow-through
Skilled at managing multiple priorities, tasks, and deadlines in a fast-paced environment
Analytical thinker with attention to detail and commitment to accuracy
Team-oriented with excellent interpersonal skills and a collaborative approach
Self-motivated, adaptable, and comfortable working in a fast-paced, deadline-driven setting
Experience in the Architecture & Engineering (A/E) industry is a plus but not required
Previous experience supporting teams in a project-based or professional services environment is strongly preferred

Benefits

Comp & perks

Health coverage options
Life insurance
Disability insurance
Long-term care insurance
401(k) plan with company matching contributions
Paid time off
Flexible work schedules
Company-paid holidays
Hybrid work option
Full-time remote work for select positions, depending on role and work requirements
Costs for licensure, certifications, and further education
Career advancement opportunities
Diversity, equity, and inclusion commitment