Executive Administrative Assistant – LATAM Regional Leadership Team

MSD

. Provide administrative and logistical support to the LATAM Regional Leadership Team, with approximately 20% dedicated support for the International Chief of Staff and PMO .

Posted 11/6/2026full-timeRahway • New Jersey • United StatesSenior💰 $100,400 - $158,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates extensive administrative support capabilities, including managing complex calendars, coordinating international travel, and handling sensitive information. Proficient in Microsoft 365 applications and skilled in building relationships across diverse teams and cultures.

Highest-signal resume keywords

10+ Years Administrative ExperienceSupport For Senior ExecutivesComplex Calendar ManagementInternational Travel CoordinationAdvanced Proficiency In Microsoft 365

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Calendar ManagementTravel CoordinationExpense Report ProcessingMeeting Logistics CoordinationFinancial Administration

Soft Skills

Excellent Organizational SkillsStrong Interpersonal SkillsAttention To DetailProactive MindsetCollaboration Skills

Tools & Technologies

Microsoft OutlookMicrosoft TeamsMicrosoft WordMicrosoft ExcelMicrosoft PowerPointMicrosoft OneNoteMicrosoft SharePoint

Industry Keywords

Administrative SupportLeadership Team CoordinationConfidential Information HandlingProcess ImprovementCross-Cultural Communication

About the role

Key responsibilities & impact

Provide administrative and logistical support to the LATAM Regional Leadership Team, with approximately 20% dedicated support for the International Chief of Staff and PMO
Manage complex calendars, appointments and meetings, prioritizing leadership commitments
Prepare materials, background information and pre-reads for key meetings
Monitor and coordinate requests requiring leadership review, approval or follow-up
Handle sensitive and confidential information
Support the operating rhythm of leadership meetings, business reviews, planning sessions and regional forums
Coordinate meeting logistics, agendas, presentations, pre-reads and materials
Track leadership milestones, regional meetings, business events and follow-ups
Partner with administrative colleagues across LATAM, International and global teams
Coordinate Town Halls, leadership meetings, off-sites, face-to-face meetings and special events
Manage conference rooms, venues, virtual meeting technology, catering, transportation and other meeting requirements
Coordinate internal and external visitors and on-site logistics
Coordinate domestic and international travel across LATAM and globally
Create itineraries and adjust arrangements as priorities or travel requirements change
Prepare, process and reconcile expense reports
Support purchase orders, payment requests, invoices and related financial administration
Build relationships with Executive Assistants and administrative colleagues across the organization
Identify process improvements, share best practices and provide guidance to administrative colleagues
Support special projects and regional priorities

Requirements

What you’ll need

High School Diploma or equivalent
Minimum of 10 years of administrative experience, including at least 5 years supporting senior executives or senior leadership teams
Experience managing complex calendars, international travel and multiple competing priorities
Ability to work independently with limited supervision while maintaining exceptional accuracy and attention to detail
Strong judgment and ability to handle highly sensitive and confidential information
Excellent organizational and prioritization skills
Excellent interpersonal and communication skills
Ability to work effectively across countries, cultures, functions and time zones
Proactive, forward-thinking and solutions-oriented mindset
Strong collaboration skills and ability to build trusted relationships across teams
Flexibility in a fast-paced environment where priorities may change quickly
Advanced proficiency in Microsoft 365 applications, including Outlook, Teams, Word, Excel, PowerPoint, OneNote and SharePoint
Spanish language capability in addition to English is preferred
US and Puerto Rico residents only
No visa sponsorship

Benefits

Comp & perks

Annual bonus and long-term incentive, if applicable
Medical, dental, vision healthcare and other insurance benefits for employee and family
Retirement benefits, including 401(k)
Paid holidays
Vacation
Compassionate and sick days
Hybrid work arrangement