Executive Assistant, Compliance

MSD

. Deliver exceptional, end-to-end administrative and strategic support to the Vice President, US Human Health Ethics & Compliance Officer and team .

Posted 9/18/2026full-timeNorth Wales • Pennsylvania • United StatesSeniorLead💰 $94,300 - $148,400 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates advanced administrative support capabilities, including executive calendar management, travel coordination, and expense processing, while maintaining confidentiality and discretion. Proficient in Microsoft 365 applications and digital collaboration tools, with strong stakeholder management and communication skills.

Highest-signal resume keywords

Executive Calendar ManagementMicrosoft 365 ApplicationsStakeholder ManagementConfidentiality and DiscretionTravel Coordination

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Administrative Assistant ExperienceExpense Report ProcessingTravel Itinerary PreparationProject ManagementDocument Preparation

Soft Skills

Attention to DetailProblem-SolvingCollaborationCommunicationProactive Anticipation of Needs

Tools & Technologies

SAP/CONCURArtificial Intelligence CapabilitiesMicrosoft TeamsSharePointMicrosoft Co-Pilot

Certifications & Qualifications

Certified Administrative ProfessionalProject Management Professional CertificationProfessional in Human Resources Certification

Industry Keywords

Ethics and ComplianceExecutive SupportConfidential Information ManagementMeeting LogisticsOffice Support Activities

Tech Stack

Tools & technologies

PMP

About the role

Key responsibilities & impact

Deliver exceptional, end-to-end administrative and strategic support to the Vice President, US Human Health Ethics & Compliance Officer and team
Provide dedicated onsite support to the SVP, Chief Ethics and Compliance Officer
Manage complex executive calendars, communications, global travel, and confidential workflows
Partner with a peer Executive Assistant to support senior leaders across two physical sites
Monitor and triage email and communications; respond appropriately and provide reminders for document reviews and approvals
Interface with internal and external global stakeholders; draft and respond to emails and prepare executive-ready materials
Uphold strict confidentiality and handle sensitive information with discretion
Own scheduling and prioritization of meetings and appointments; proactively resolve conflicts and protect leadership focus time
Plan and execute executive meetings end-to-end, including agendas, materials, presentations, logistics, and follow-ups
Coordinate logistics for meetings, events, and town halls
Manage meeting logistics with onsite external guests
Arrange and manage multi-segment domestic and international travel; prepare detailed travel itineraries
Process visa requests as needed for travel
Prepare, process, and reconcile expense reports; support purchase orders and payment requests
Coordinate and/or lead department projects and assignments using analytical ability, independent judgment, creativity, and problem-solving
Oversee office support activities and ensure facilities and business services function correctly
Collaborate with chiefs of staff, executive IT, communications, and peer administrators
Standardize recurring processes through clear, documented procedures

Requirements

What you’ll need

High School Diploma or equivalent
Minimum 10 years of administrative assistant experience
Minimum 5 years supporting executive-level leaders (Vice President or above)
Advanced skills in Microsoft 365 applications (Outlook, PowerPoint, Excel, Word); SAP/CONCUR; Artificial Intelligence Capabilities (GPTeal, Microsoft Co-Pilot, Gemini); and digital collaboration tools (Teams, SharePoint)
Proficiency with company internal systems and processes for expense reports, purchase orders, and payment requests
Experience maintaining the highest levels of discretion and confidentiality when handling sensitive information, including compliance, legal, and personnel data
Proven ability to manage competing priorities simultaneously, with strong attention to detail and exceptional follow-up and follow-through
Ability to learn quickly, anticipate needs, and act proactively
Skilled collaborator and problem-solver, proficient at working with different personalities, styles, and preferences
Ability to maintain composure, confidentiality, and professionalism under pressure
Ability to work independently and manage priorities effectively
Excellent stakeholder management skills
Exceptional written and verbal communication
Preferred: Advanced education or certifications such as Certified Administrative Professional, AI Ambassadors Program, Project Management Professional Certification, or Professional in Human Resources Certification
Preferred experience upskilling in and utilizing enterprise AI tools (GPTeal platform, talkGPTeal, Microsoft Co-pilot, and Gemini)
US and Puerto Rico residents only
No visa sponsorship

Benefits

Comp & perks

Annual bonus and long-term incentive, if applicable
Medical, dental, vision healthcare and other insurance benefits for employee and family
Retirement benefits, including 401(k)
Paid holidays
Vacation
Compassionate and sick days
Hybrid work arrangement