Publication Management Specialist

MSD

. Work closely with Publication Managers, agency partners, and internal and external publication stakeholders .

Posted 9/22/2026full-timeNorth Wales • Pennsylvania • United StatesJunior💰 $87,300 - $137,400 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong project management and organizational skills to effectively track and report on publication activities while maintaining communication with stakeholders. Proficient in Microsoft applications and familiar with publication management software, ensuring quality deliverables in medical communications.

Highest-signal resume keywords

Project ManagementMedical CommunicationsInterpersonal CommunicationMicrosoft Applications ProficiencyPublication Management Software Experience

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Publication TrackingBudget ManagementDocument ManagementMeeting CoordinationData ReconciliationPublication ComplianceSlide Deck DevelopmentArchival ProcessesAbstract PlanningQR Code Processes

Soft Skills

Organizational SkillsWritten CommunicationResponsivenessAccountabilityIndependence

Tools & Technologies

DatavisionMS TeamsAI-Enabled ToolsPublication Software

Industry Keywords

Medical CommunicationsScientific AffairsScientific ResearchKnowledge ManagementPublication Management

About the role

Key responsibilities & impact

Work closely with Publication Managers, agency partners, and internal and external publication stakeholders
Support tracking, capturing project updates, reporting, budgets, and communications for SCIS publications and outputs
Attend monthly publication team meetings and assist with note taking and meeting summaries
Update meeting agendas and obtain updates from publication team members
Assist in developing and maintaining publication planning slide decks
Support congress planning, presentation trackers, document trafficking, archival, QR code processes, compendia, abstract planning decks, and study statement slides
Provide onsite support at major conferences when requested, including poster hanging
Complete ad hoc publication slide deck requests and update the slide repository
Manage document flow with internal and external service providers and publication reviewers
Track and report publication projects not led by SCIS
Maintain journal and congress listings
Create, maintain, and reconcile Datavision records through final publication
Support agency contracting, budget tracking, reference requests, bibliography management, and study data package or protocol document delivery
Develop and maintain publication MS Teams sites/channels and manage access requests
Assist with publication compliance activities and maintain department documents, repositories, and archives
Communicate proactively with Publication Managers, agency partners, and stakeholders to support timely completion of publication activities
Assist with quarterly record maintenance and other requests as needed

Requirements

What you’ll need

BS or BA with at least 1–2 years of professional experience
Experience in medical communications, scientific affairs, scientific research, or knowledge management preferred
Advanced interpersonal and written communication skills
Excellent project management and organizational skills to manage competing timelines and projects
Ability to work independently, be responsive to stakeholders, and be accountable for quality of deliverables
Proficiency in Microsoft applications
Comfort using AI and AI-enabled tools
Medical/scientific communications agency experience supporting publications is a plus
Publication management software applications experience is a plus
Must be a US or Puerto Rico resident
No visa sponsorship available
Travel up to 10%
No relocation
Valid driving license not required

Benefits

Comp & perks

Annual bonus
Long-term incentive, if applicable
Medical, dental, and vision healthcare
Other insurance benefits for employee and family
Retirement benefits, including 401(k)
Paid holidays
Vacation
Compassionate days
Sick days
Hybrid work arrangement