Office Coordinator

MUBI

. Manage the day-to-day running and curation of MUBI’s New York office .

Posted 10/16/2026full-timeNew York City • New York • United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in office management and workplace experience, with a strong focus on vendor relationship management, budget oversight, and operational efficiency. Capable of enhancing the office environment through effective communication, event planning, and administrative support.

Highest-signal resume keywords

Office Management ExperienceVendor Relationship ManagementBudget ManagementEvent PlanningAdministrative Support

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Office Budget ManagementExpense TrackingOffice Equipment SourcingFacilities Issue TriagePost-Renovation Project Management

Soft Skills

Detail-OrientedEffective PrioritizationSound JudgmentStrong Communication

Tools & Technologies

SlackGoogle WorkspaceProcurement Tracking Tools

Industry Keywords

Workplace ExperienceHospitalityOffice CoordinationVendor Management

About the role

Key responsibilities & impact

Manage the day-to-day running and curation of MUBI’s New York office
Keep the office stocked, clean, and operational, including kitchen, pantry, bathroom, first-aid supplies, and meeting rooms
Manage mail and packages, outbound shipping, freight, COIs, and freight elevator bookings
Triage facilities issues involving internet/Wi-Fi, building systems, and repairs
Manage vendor relationships for cleaning, waste and recycling, internet, and storage
Own relationships with the landlord and property management team
Source office equipment and supplies while optimizing value
Complete post-renovation projects including conference room AV setup, curtain installation, and mailroom build-out
Manage new-hire office experience, including building access, desk setup, Wi-Fi, and welcome tours
Host office visitors and maintain a guest-ready space
Plan and run the NYC office social calendar and seasonal events
Communicate office updates through Slack and maintain office access and operations documentation
Provide ad-hoc administrative support to senior executives in New York
Report to the Global Office Operations Manager in London and work closely with the New York team

Requirements

What you’ll need

Experience in an office management, workplace experience, hospitality, or coordination role, ideally supporting a similarly sized team
Comfortable independently managing vendors, contractors, and building relationships
Sound judgment on when to escalate
Comfortable navigating a high volume of requests and prioritizing effectively
Familiarity with Slack, Google Workspace, and basic expense/procurement tracking tools such as Ramp
Professional expertise managing office budgets and spend
Diligent and detail-oriented approach
Nice to have: experience opening, moving, or reconfiguring an office space
Nice to have: experience supporting senior executives with administration and organization
Must be comfortable working in the New York office at least 4 days every week
Must be able to work in the US; application asks whether visa sponsorship is required

Benefits

Comp & perks

Hybrid-remote working policy
Office-based collaboration and social events
Equal Opportunity Employer commitment
Support for reasonable adjustments throughout the hiring process