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Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates strong organizational and administrative capabilities, with professional fluency in German and English. Proficient in managing invoicing processes, office operations, and supporting documentation in a dynamic start-up environment.
Highest-signal resume keywords
Invoice ManagementOffice ManagementBilingual CommunicationProblem-Solving SkillsAdministrative Support
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Invoicing ProcessesData StructuringContract AdministrationOffice OperationsTravel Coordination
Soft Skills
CreativitySolution-Oriented ThinkingEnthusiasmProactive Task Management
Certifications & Qualifications
Commercial Training
Industry Keywords
Start-Up ExperienceAdministrative ProcessesOperations ManagementEmployee Records
About the role
Key responsibilities & impact- Review incoming invoices, organize invoicing processes, and support preparatory accounting
- Prepare shipments, communicate with service providers and partners, and track deliveries
- Structure product and item data and maintain it in retailer portals
- Organize certificates, supporting documentation, and relevant records, keeping them up to date
- Support contract administration, employee records, and other administrative HR matters
- Order office supplies and coordinate service providers
- Ensure smooth day-to-day office operations
- Organize travel, hotels, train tickets, flights, and other bookings
- Take on other unplanned administrative and operational tasks in the growing start-up
Requirements
What you’ll need- Commercial or business-related training is preferred
- Initial professional experience in administration, operations, office management, or a similar field
- Professional fluency in at least German and English
- Additional language skills are a plus
- Willingness to take on a varied role in a start-up
- Strong problem-solving skills and the ability to proactively drive tasks forward independently
- Comfortable working with numbers, invoices, and administrative processes
- Ability to quickly learn new software and processes
- Initial experience in a start-up or small company is a plus
- Alignment with the myBuddy vision
- Creativity, solution-oriented thinking, and enthusiasm for the role
Benefits
Comp & perks- 20 hours per week, ideally spread across 5 days at approximately 4 hours per day
- Hybrid working model in Mannheim
- A high level of ownership and scope to shape the role from day one
- Long-term prospects
- Personal working environment and a young, dynamic team
- Close collaboration and mutual support
- Strong cultural fit