Meetings & Events Manager

NACS

. Plan, coordinate, and implement assigned meetings, special events, and conferences throughout their entire life cycle .

Posted 10/24/2026full-timeAlexandria • Virginia • United StatesMid-LevelSenior💰 $85,000 - $100,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in event planning and management, including budgeting, logistics coordination, and vendor negotiation. Proven ability to deliver exceptional customer service and manage multiple projects in fast-paced environments.

Highest-signal resume keywords

Event PlanningBudget ManagementVendor NegotiationCross-Functional CollaborationCustomer Service

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Meeting PlanningLogistics CoordinationRegistration ManagementEvent DesignFood and Beverage Knowledge

Soft Skills

Interpersonal SkillsOrganizational SkillsTime ManagementCommunication SkillsAdaptability

Tools & Technologies

MS ExcelMS WordMS PowerPointMS OutlookCvent Social TablesMap Your ShowHubSpot

Certifications & Qualifications

Certified Meeting Professional (CMP)Project Management Professional (PMP)

Industry Keywords

HospitalityEvent ManagementAssociation ExperienceExpo UnderstandingVendor Management

Tech Stack

Tools & technologies

PMP

About the role

Key responsibilities & impact

Plan, coordinate, and implement assigned meetings, special events, and conferences throughout their entire life cycle
Negotiate and contract venues, vendors, and services
Organize event details and communicate with internal and external stakeholders
Deliver outstanding internal and external customer service
Communicate with members and VIPs regarding event attendance and requests
Provide onsite support for domestic and international meetings and events
Execute assigned meetings on or under budget
Serve as lead planner for approximately five NACS events annually
Research destinations and venues, select sites, and negotiate contracts
Coordinate meeting logistics, including timelines, hotel and travel arrangements, registration, event design, graphics, AV, transportation, staffing, badges, shipping, and confirmations
Manage the full registration process, including registration builds, reporting, invoicing, inventory, VIP registrations, and badging
Lead cross-functional project teams for seamless event execution
Develop and manage event budgets
Manage equipment, supplies, graphics, printing, and shipping orders
Manage multiple vendors per event
Manage concurrent projects and deliver them in a timely and organized manner
Manage post-event invoice reconciliation, final budget reports, data reporting, and surveys
Support NACS Show responsibilities, including VIP transportation, Supplier Board Dinner, and Hunter Club Lounge staffing
Apply creative thinking to event experience design, décor, entertainment, attendee amenities, logistical flow, room setups, and networking opportunities
Maintain in-depth food and beverage knowledge and familiarity with BEOs
Provide pre-event and onsite support at other NACS meetings
Perform additional job-related responsibilities as assigned

Requirements

What you’ll need

Minimum of 5+ years of meeting planning experience
Hospitality and event management background a plus
Association experience preferred
Excellent interpersonal and cross-function collaboration skills
Strong verbal and written communication skills
Ability to drive projects from inception through completion with minimal oversight
Understanding of budgeting and accounting processes
Strong organizational and time management skills
Ability to work efficiently in a fast-paced environment
Excellent computer skills including MS Excel, Word, PowerPoint and Outlook
Familiarity with Cvent Social Tables, Map Your Show, and HubSpot are a plus
Ability to adapt to changing priorities and provide excellent service under pressure
General understanding of an expo is a plus
Certified Meeting Professional (CMP) and/or Project Management Professional (PMP) certifications are a plus
Approximately 10% travel

Benefits

Comp & perks

Comprehensive Benefits Package
Approximately 10% travel
Work From Anywhere (WFA) Days
Metro accessible location, 2 blocks from King Street metro
Equal Opportunity Employer