Executive Assistant – Governance Specialist

NAMSA

. Provide comprehensive administrative support to executive leadership through complex calendar management, scheduling, logistics, travel arrangements, and expense reporting .

Posted 11/9/2026full-timeUnited StatesMid-LevelSenior💰 $56,000 - $109,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in executive administrative support, including complex calendar management, project coordination, and corporate governance. Proficient in handling confidential information and maintaining legal entity records while effectively managing multiple priorities and stakeholders.

Highest-signal resume keywords

Executive Administration ExperienceCorporate Governance SupportProject CoordinationConfidential Information ManagementOrganizational Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementExpense ReportingMeeting CoordinationDocument PreparationAction Item TrackingCorporate DocumentationLegal Entity Record MaintenanceTransaction CoordinationDue DiligenceM&A Project Support

Soft Skills

Exceptional Organizational SkillsWritten Communication SkillsFollow-Through SkillsAbility to Manage Multiple PrioritiesStakeholder Management

Tools & Technologies

SmartSheetCo-PilotConcurERP SystemsPurchase Ordering Systems

Certifications & Qualifications

Paralegal CertificateNotaryCorporate Governance CertificationProject Management CourseworkCAP Certification

Industry Keywords

Medical DeviceHealthcareLife SciencesResearchConsultingLegalRegulated Industries

About the role

Key responsibilities & impact

Provide comprehensive administrative support to executive leadership through complex calendar management, scheduling, logistics, travel arrangements, and expense reporting
Manage executive priorities and competing demands
Coordinate executive leadership meetings, including agendas, briefing materials, PowerPoint slides, meeting summaries, and other materials
Prepare confidential and nonconfidential correspondence, leadership communications, presentations, reports, and business documents
Track executive action items and follow up on deliverables
Anticipate deadlines, decisions, meetings, and deliverables and prepare executives and stakeholders
Maintain systems for tracking executive commitments, follow-ups, decisions, and action items
Coordinate sensitive and confidential matters with discretion
Contribute to special projects assigned by executive leadership
Draft and maintain Board and committee materials, resolutions, written consents, minutes, and supporting documentation
Support corporate records for the parent company and domestic and international subsidiaries
Maintain entity information, directors and officers, governing documents, ownership information, signing authorities, and related corporate documentation
Coordinate annual entity requirements and corporate housekeeping with legal resources, outside counsel, registered agents, and service providers
Maintain organizational charts and authorized signer/officer/director information
Obtain signatures and coordinate execution of corporate documentation
Maintain centralized electronic governance and corporate records
Support information requests for audits, financing activities, due diligence, transactions, regulatory matters, and other enterprise initiatives
Perform other duties as assigned

Requirements

What you’ll need

Bachelor's Degree in Business Administration, Legal Studies, Political Science, Communications, Project Management, or a related field or equivalent required
5+ years of progressively responsible executive support, executive administration, or business operations experience required
1-3 years of experience supporting corporate governance, legal operations, paralegal functions, strategy, or compliance activities required
1-3 years of project coordination or project management experience required
Experience directly supporting senior executives in a complex corporate environment required
Demonstrated experience handling highly confidential and sensitive information required
Exceptional organizational, project-management, written communication, and follow-through skills required
Ability to independently manage multiple priorities, deadlines, and stakeholders required
Experience supporting a Board of Directors or Board Committees, or corporate governance processes
Experience maintaining domestic and/or international legal entity records
Experience coordinating corporate transactions, due diligence, financing activities, or M&A projects
Experience within medical device, healthcare, life sciences, research, consulting, legal, or other regulated industries
Experience with technologies such as SmartSheet, Co-Pilot, Concur, ERPs, Purchase Ordering Systems, etc.
Paralegal Certificate, Notary, Corporate Governance or Project Management coursework/certification, or CAP certification preferred
Must successfully complete applicable pre-employment background and drug screen processes aligned to local, state, and federal laws

Benefits

Comp & perks

Eligible for NAMSA Achieves (Company Bonus Structure)
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
Occasional travel may be required