Events Coordinator

Ncontracts

. Operate event registration and app platforms and create, apply, and track discount code series .

Posted 11/2/2026full-timeNashville • Tennessee • United StatesJunior💰 $45,000 - $55,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in event registration, logistics coordination, and partner marketing, with a strong focus on data management and reporting. Proficient in using AI tools for content creation and maintaining confidentiality while managing multiple tasks effectively.

Highest-signal resume keywords

Event Registration ManagementLogistics CoordinationData OrganizationAI Tools ProficiencyB2B Event Experience

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Event ManagementRegistration ReconciliationSponsorship ExecutionInvoice TrackingReporting Package Preparation

Soft Skills

Attention to DetailTime ManagementCommunication Skills

Tools & Technologies

SwoogoEventMobiCventBizzaboSalesforceHubSpotMonday.com

Industry Keywords

B2B EventsPartner MarketingFinancial ServicesBankingCompliance

About the role

Key responsibilities & impact

Operate event registration and app platforms and create, apply, and track discount code series
Track registration, invoice-sent, and payment-due dates and statuses
Coordinate with billing to maintain accurate event registration and billing records
Log platform issues and vendor responses and participate in vendor and partner status meetings
Prepare standard reporting packages for events and partner programs
Support Ngage, national conferences, regional events, field marketing, and partner-contracted events
Maintain project schedules, run status meetings, and distribute summaries and action items
Coordinate event logistics including shipping, swag ordering, and exhibit check-in
Provide on-site and overflow support, including occasional nights and weekends
Maintain the partner calendar, prospectus tracker, and partner marketing opportunities schedule
Draft and assemble the monthly partner resources newsletter using AI tools, with accuracy and confidentiality review
Share industry, partner, and vendor trends and new features
Document and maintain processes, vendor setups, and playbooks
Travel approximately 20% for events

Requirements

What you’ll need

Associate or Bachelor's degree in marketing, event management, hospitality, communications, or a related field, or equivalent experience
One to two years of related B2B event experience, including internships or co-ops with associations that run multiple events
Foundational understanding of registration, logistics, sponsorship, and on-site execution
Interest in partner and association marketing
Comfort learning new software quickly
Practical experience using AI tools, with judgment about verifying output and protecting confidential information
Strong attention to detail and ability to manage multiple tasks and meet deadlines
Comfort working with data, including organizing registration and event data and following templates to summarize results
Ability to work from the Nashville office on a hybrid schedule and travel for events as needed
Ability to lift up to 30 lbs, with or without reasonable accommodation
Preferred: experience with Swoogo, EventMobi, Cvent, or Bizzabo
Preferred: familiarity with Salesforce, HubSpot, and Monday.com
Preferred: billing, invoicing, or registration reconciliation experience
Preferred: experience with state or national associations in financial services, banking, or compliance
Preferred: experience producing email newsletters
Must be legally authorized to work in the United States

Benefits

Comp & perks

Responsible PTO Plan that meets or exceeds state and local medical and family leave laws
11 paid holidays
Community and social events
Mental Health Benefits
Medical, Dental and Vision insurance
Company-paid Group Life Insurance
Company-paid Short- and Long-Term Disability
Flexible Spending Account
Health Savings Account
Aflac Benefits – Critical Illness, Cancer Protection, & Hospital Choice
Pet Insurance
401(k) with company match, eligible on Day 1 of employment
2 Paid Volunteer Time Off Days
Bonus offered