Transport Back Office Specialist

Nebius Group

. Process invoices from carriers, freight forwarders, customs brokers, and other transport vendors .

Posted 11/4/2026full-timeRemote • United StatesJuniorMid-Level💰 $80,000 - $90,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in processing invoices and managing payment workflows within logistics and transport environments, utilizing tools like ZIP and TMS. Strong organizational and communication skills support effective collaboration with finance teams and external partners.

Highest-signal resume keywords

Invoice ProcessingTransport Management Systems (TMS)ZIP Platform ExperienceStrong Organizational SkillsClear Written Communication

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Invoice ProcessingPayment WorkflowsTransport DocumentationData EntryMicrosoft ExcelGoogle SheetsCustoms DocumentationFreight OperationsERP ExperienceProcess Improvement

Soft Skills

Attention to DetailProactive Follow-UpIndependent Work

Tools & Technologies

ZIPTMSJiraShared Drives

Industry Keywords

LogisticsTransportSupply ChainFreight ForwardersCustoms Brokers

Tech Stack

Tools & technologies

ERP

About the role

Key responsibilities & impact

Process invoices from carriers, freight forwarders, customs brokers, and other transport vendors
Enter invoices into ZIP with accurate coding, cost allocation, and supporting documentation
Track invoice approvals in ZIP and follow up with internal approvers
Liaise with finance and accounting teams to ensure timely payment
Investigate invoice discrepancies and escalate complex cases to the Transport Manager
Maintain logs of outstanding invoices and payment statuses
Collect, organize, and file transport documentation
Store documents in TMS, Jira, shared drives, or equivalent systems
Support audits and compliance reviews by retrieving required records
Monitor active shipments and update statuses in tracking systems
Flag delays, exceptions, or missing updates
Coordinate with carriers and vendors to obtain status updates and missing documentation
Prepare reports, perform data entry, and correspond with external partners
Maintain vendor contact lists, rate cards, and contract reference documents
Support onboarding of new carriers or vendors
Identify administrative bottlenecks and suggest process improvements

Requirements

What you’ll need

2+ years of experience in a logistics, transport, or supply chain back-office or administrative role
Hands-on experience processing invoices and managing payment workflows, ideally using ZIP or a similar accounts payable or procurement platform
Familiarity with transport management systems (TMS), Jira, or similar tools used for shipment tracking and documentation
Strong organizational skills and attention to detail
Proactive follow-up skills; comfortable chasing approvers, vendors, and carriers
Good understanding of transport and freight documentation, including invoices, PODs, and customs paperwork
Proficient in Microsoft Excel or Google Sheets
Clear written communication skills in English
Ability to work independently and manage own workload with minimal supervision
Experience supporting international freight operations, familiarity with customs documentation, background in technology, data center, or hardware logistics, and ERP experience are nice to have
Must be authorized to work in the country in which they apply and provide proof of employment eligibility

Benefits

Comp & perks

Competitive compensation
Career growth and learning opportunities
Flexibility and ownership
Collaborative and innovative culture
Opportunity to work on impactful AI projects
International environment and talented teams