Executive Administrative Assistant

Nestle

. Provide advanced and diversified confidential administrative support to multiple Vice Presidents and Director-level executives .

Posted 9/29/2026full-timeSt. Louis • Missouri • United StatesMid-LevelSenior💰 $72,247 - $106,210 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates advanced administrative support capabilities, including scheduling, project coordination, and travel management, while effectively maintaining organizational communication and documentation systems.

Highest-signal resume keywords

Advanced Administrative SupportMeeting SchedulingProject CoordinationSharePoint ExperienceKPI Reporting

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Expense Report PreparationSpreadsheet ManagementDashboard MaintenanceScorecard DevelopmentTravel Itinerary Management

Soft Skills

CommunicationOrganizational SkillsInterpersonal Skills

Tools & Technologies

SharePointMicrosoft Teams

Industry Keywords

Corporate SettingProcurement CoordinationStakeholder CommunicationOrganizational CalendarsDistribution Lists

About the role

Key responsibilities & impact

Provide advanced and diversified confidential administrative support to multiple Vice Presidents and Director-level executives
Coordinate projects and distribute information
Schedule and coordinate large workshops and meetings
Arrange travel and maintain travel itineraries
Prepare expense reports, reports, spreadsheets, and presentation materials
Provide administrative support to committees and special projects
Serve as liaison between executives, colleagues, superiors, and external contacts in person and by phone
Maintain organizational calendars and key milestone trackers
Maintain organizational charts, distribution lists, SharePoint, Teams sites, and communication channels
Publish meeting materials, standards, announcements, and newsletters
Manage contact directories and stakeholder communications
Maintain dashboards, scorecards, and KPI reporting packages
Coordinate procurement requests and follow up on approvals
Assist with reviewing budgets and related expenses

Requirements

What you’ll need

High School Diploma or equivalent
5+ years’ professional experience in an Administrative Support role or equivalent, preferably within a corporate setting
Advanced administrative support experience
Experience scheduling meetings and coordinating workshops, travel arrangements, and projects
Experience preparing expense reports, reports, spreadsheets, presentation materials, dashboards, scorecards, and KPI reporting packages
Experience with SharePoint and Teams sites
Experience maintaining organizational calendars, charts, distribution lists, communication channels, and contact directories
Experience coordinating procurement requests and following up on approvals
Must not require visa sponsorship

Benefits

Comp & perks

Performance-based incentives
401k with company match
Healthcare coverage
Competitive total rewards package
Inclusive work environment
Recruitment accommodations for individuals with disabilities