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Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates advanced administrative support capabilities, including project coordination, stakeholder engagement, and process improvement. Proficient in Microsoft Office Suite and adept at managing sensitive information while maintaining strong communication and organizational skills.
Highest-signal resume keywords
Advanced Microsoft Office Suite SkillsProject CoordinationStakeholder ManagementConfidential Information ManagementProcess Improvement
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Project CoordinationData CompilationReport PreparationBudget ReviewPresentation CreationKPI ReportingProcurement CoordinationExpense ReportingProcedure DocumentationMilestone Tracking
Soft Skills
Excellent Communication SkillsRelationship BuildingCustomer Service FocusAttention to DetailProblem-Solving Ability
Tools & Technologies
Microsoft PowerPointMicrosoft WordMicrosoft ExcelMicrosoft OutlookSharePointTeams
Industry Keywords
Administrative SupportManufacturing OperationsMatrix EnvironmentConfidential AssignmentsStakeholder Engagement
About the role
Key responsibilities & impact- Provide advanced administrative support to multiple Directors and the Senior Director of Manufacturing
- Coordinate projects and support site projects from planning through completion
- Track milestones, follow up on action items, and keep stakeholders informed
- Walk the factory floor regularly to stay connected to operations and gather information
- Coordinate and schedule workshops, meetings, and travel arrangements
- Compile data, identify trends, and prepare leadership reports
- Develop, document, and maintain procedures
- Identify and implement process improvement opportunities
- Perform confidential assignments supporting executive leaders
- Schedule meetings, maintain travel itineraries, and prepare expense reports
- Serve as liaison between executives, employees, peers, superiors, and external contacts
- Maintain organizational calendars and milestone trackers
- Maintain organizational charts, distribution lists, SharePoint, Teams sites, and communication channels
- Publish meeting materials, standards, announcements, and newsletters
- Manage contact directories and stakeholder communications
- Maintain dashboards, scorecards, and KPI reporting packages
- Coordinate procurement requests and follow up on approvals
- Assist with budget and expense reviews and other special projects
- Create presentation materials, reports, and spreadsheets
- Provide administrative support to committees
- Perform other duties as assigned
Requirements
What you’ll need- Associate or bachelor’s degree preferred
- Proven ability to support multiple teams and manage multiple priorities in a demanding workload
- Online Travel & Expenses experience is a plus
- Ability to engage stakeholders and provide clear direction during projects
- Ability to manage sensitive and confidential information with discretion and professionalism
- Excellent verbal and written communication and presentation skills
- Ability to interact successfully in a matrix environment
- Advanced Microsoft PowerPoint skills
- Advanced Microsoft Office Suite skills, including Word, Excel, PowerPoint, and Outlook
- Relationship building and stakeholder management at all organizational levels, including senior executives
- Strong customer service focus and attention to quality and detail
- Ability to perform in a fast-paced environment
- Initiative to assume and lead projects and deliver on schedule
- Proactive collaboration and leadership with team members and senior executives
- Ability to anticipate needs and use sound judgment
- Extensive problem-solving ability
- This position is not eligible for Visa Sponsorship
Benefits
Comp & perks- Performance-based incentives
- 401k with company match
- Healthcare coverage
- Competitive total rewards package
- Benefits supporting physical, financial, and emotional wellbeing
- Dynamic career paths
- Professional development opportunities
- Opportunities to learn from talented colleagues around the globe
- Inclusive workplace
- Reasonable accommodations during the recruitment experience