Executive Assistant

nesto group(e)

. Serve as a strategic anchor for select members of the executive leadership team .

Posted 11/2/2026full-timeMontreal • CanadaMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates exceptional organizational and time management skills while supporting multiple C-level executives. Proficient in managing executive communications, coordinating logistics, and maintaining confidentiality in a fast-paced environment.

Highest-signal resume keywords

5+ Years Experience As An Executive AssistantFull Professional Proficiency In French And EnglishProficiency In Google WorkspaceExceptional Organizational SkillsImpeccable Discretion And Confidentiality

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Soft Skills

Attention To DetailProactive MindsetSolutions-Oriented Approach

Tools & Technologies

Google WorkspaceSlackAsana

Certifications & Qualifications

Bachelor's Degree In A Relevant Field

Industry Keywords

Executive SupportC-Level ExecutivesRecords ManagementAdministrative SupportFast-Paced Environment

About the role

Key responsibilities & impact

Serve as a strategic anchor for select members of the executive leadership team
Partner with the COO, CTO, CPO, and occasionally other Senior Leadership Team executives based in Montreal
Coordinate executives’ day-to-day activities
Streamline communication and drive execution across the organization
Manage executive inboxes, calendars, and shifting priorities
Coordinate meetings and events with internal and external stakeholders
Prepare agendas, take meeting minutes, and track action items and follow-ups
Coordinate travel logistics, bookings, and comprehensive itineraries
Submit expense reports and provide general administrative support
Create, design, and update executive-level presentations, reports, and documentation
Organize digital filing systems and oversee records management
Establish and optimize workflows for recurring administrative tasks
Provide ad hoc personal assistance
Act as a primary liaison for internal and external stakeholders
Uphold confidentiality and professional integrity

Requirements

What you’ll need

5+ years of experience as an Executive Assistant concurrently supporting multiple C-level executives
Exceptional organizational and time management skills
Sharp attention to detail and rigorous work standards
Full professional proficiency in both French and English, written and spoken
Proactive, self-directed mindset with a strong solutions-oriented approach
Experience in a fast-paced/high-growth environment (an asset)
Impeccable discretion, confidentiality, and sound judgment
Tech-savvy with proficiency in Google Workspace, Slack, Asana, etc.
Ability to work from the downtown Montreal office at least 3 days per week
Bachelor’s degree in a relevant field (an asset)

Benefits

Comp & perks

Competitive compensation and performance incentives (where applicable)
Comprehensive medical, dental, and vision coverage
Health & Wellness Spending Accounts (where applicable)
Telemedicine
Employee Assistance Programs
Mental health support for you and your family
4 weeks of vacation
Floater days
Statutory holidays
RRSP matching
Enhanced maternity and parental leave top-up programs
Education assistance
Mentorship
Training
Career development opportunities across Nesto Group
Modern technology, collaborative teams, and necessary work resources