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Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates exceptional organizational and time management skills while supporting C-level executives, ensuring effective communication and coordination across the organization. Proficient in managing executive schedules, preparing presentations, and maintaining confidentiality in a fast-paced environment.
Highest-signal resume keywords
5+ Years Experience As An Executive AssistantFull Professional Proficiency In French And EnglishProficiency In Google WorkspaceExceptional Organizational SkillsImpeccable Discretion And Confidentiality
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Soft Skills
Attention To DetailProactive MindsetSolutions-Oriented Approach
Tools & Technologies
Google WorkspaceSlackAsana
Industry Keywords
Executive SupportC-Level ExecutivesRecords ManagementAdministrative SupportHigh-Growth Environment
About the role
Key responsibilities & impact- Serve as a strategic anchor for select members of the executive leadership team
- Partner with the COO, CTO, CPO, and other senior executives based in the Montreal office
- Coordinate executives’ day-to-day activities and streamline communication across the organization
- Manage executive inboxes, calendars, and shifting priorities
- Coordinate meetings and events with internal and external stakeholders
- Prepare agendas, take meeting minutes, and track action items and follow-ups
- Coordinate travel logistics, bookings, and itineraries
- Submit expense reports and provide general administrative support
- Create, design, and update executive presentations, reports, and documentation
- Organize digital filing systems and oversee records management
- Establish and optimize workflows for recurring administrative tasks
- Provide ad hoc personal assistance
- Act as a primary liaison for internal and external stakeholders
- Uphold confidentiality and professional integrity
Requirements
What you’ll need- 5+ years of experience as an Executive Assistant concurrently supporting multiple C-level executives
- Exceptional organizational and time management skills
- Sharp attention to detail and rigorous work standards
- Full professional proficiency in both French and English, written and spoken
- Proactive, self-directed mindset with a strong solutions-oriented approach
- Experience in a fast-paced, high-growth environment (an asset)
- Impeccable discretion, confidentiality, and sound judgment
- Proficiency in Google Workspace, Slack, Asana, and similar tools
- Ability to work from the downtown Montreal office at least 3 days per week
- Bachelor’s degree in a relevant field (an asset)
Benefits
Comp & perks- Competitive compensation and performance incentives (where applicable)
- Comprehensive medical, dental, and vision coverage
- Health & Wellness Spending Accounts (where applicable)
- Telemedicine
- Employee Assistance Programs
- Mental health support for you and your family
- Generous vacation (4 weeks)
- Floater days and statutory holidays
- RRSP matching
- Enhanced maternity and parental leave top-up programs
- Education assistance
- Mentorship
- Training and career growth opportunities across Nesto Group
- Modern technology, collaborative teams, and necessary resources
- Inclusive workplace and recruitment accommodation support