Contracts & Vendor Administrator

New Energy Equity

. Create, review, update, track, and close work orders for vegetation services and other ESS departments .

Posted 10/6/2026full-timeAnnapolis • Maryland • United StatesMid-LevelSenior💰 $75,000 - $85,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in contract administration, work order coordination, and vendor management, with a strong focus on invoice processing and financial documentation. Proficient in maintaining operational visibility and compliance while effectively communicating with clients and cross-functional teams.

Highest-signal resume keywords

Contract AdministrationWork Order CoordinationInvoice ProcessingVendor ManagementMicrosoft Excel Proficiency

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Work Order CreationService Report AdministrationCost TrackingFinancial DocumentationDocument ReviewChange Order ManagementPurchase Order TrackingCompliance MonitoringProcess ImprovementOperational Documentation

Soft Skills

Organizational SkillsAttention to DetailCommunication SkillsPrioritizationCollaboration

Tools & Technologies

Microsoft ExcelMicrosoft WordMicrosoft OutlookMicrosoft SharePointSalesforceERP PlatformsWork Order Management Systems

Industry Keywords

Vegetation ManagementRenewable EnergyUtilityInfrastructureLandscapingO&MField Service OrganizationsContractor ComplianceVendor OnboardingMulti-State Service Operations

Tech Stack

Tools & technologies

ERP

About the role

Key responsibilities & impact

Create, review, update, track, and close work orders for vegetation services and other ESS departments
Prepare accurate service reports using field documentation, technician notes, photographs, subcontractor records, and supporting information
Confirm work orders and service reports reflect work performed, labor, materials, site conditions, completion status, and follow-up
Coordinate with field personnel, department leaders, Client Relations, and subcontractors to resolve documentation gaps
Maintain records supporting operational visibility, client reporting, invoicing, and contract compliance
Review and interpret client contracts, scopes of work, pricing schedules, service requirements, and billing terms
Maintain awareness of client deliverables, service levels, documentation standards, renewal dates, and administrative obligations
Assist with work authorizations, change orders, contract amendments, and documentation updates
Partner with Client Relations, Operations, and Accounting to reflect contractual requirements in work orders, reports, and invoices
Review and validate client and subcontractor invoices
Coordinate resolution of pricing differences, missing documentation, billing exceptions, and invoice discrepancies
Monitor invoice status, aging items, outstanding payment issues, and billing questions
Assist with purchase order creation, tracking, reconciliation, and closeout
Maintain records of costs, commitments, invoicing activity, and payment status
Coordinate vendor and subcontractor documentation, onboarding, compliance, tax, insurance, and registration records
Support client inquiries and communication among clients, internal teams, vendors, and subcontractors
Prepare contract summaries, client reports, invoice support, work order documentation, service records, and tracking reports
Prioritize work across departments based on deadlines, client commitments, invoicing cycles, and leadership direction
Develop and maintain tracking tools for work orders, reports, contract deliverables, invoices, purchase orders, vendor activity, and billing
Generate recurring reports on work completion, documentation, spending, costs, invoicing, compliance, and payment performance
Identify process improvements and assist with standard operating procedures, templates, administrative controls, and system improvements

Requirements

What you’ll need

5+ years of experience in administrative support, contract administration, work order coordination, vendor management, accounting support, procurement, or related role
Experience creating or administering work orders, service reports, field service records, or comparable operational documentation
Experience reviewing service contracts, scopes of work, pricing schedules, purchase orders, and billing requirements
Strong understanding of invoice processing, cost tracking, vendor payments, and financial documentation
Exceptional organizational skills and attention to detail
Ability to manage competing priorities across multiple departments
Experience coordinating with clients, vendors, subcontractors, field teams, and cross-functional stakeholders
Advanced proficiency with Microsoft Excel, Word, Outlook, and SharePoint
Strong written and verbal communication skills
Preferred: experience supporting vegetation management, renewable energy, utility, infrastructure, landscaping, O&M, or field service organizations
Preferred: experience with Salesforce, ERP platforms, accounting systems, or work order management systems
Preferred: familiarity with contractor compliance, insurance administration, vendor onboarding, and multi-state service operations
Preferred: experience supporting geographically distributed field teams, vendors, or subcontractor networks
Must be authorized to work for any employer in the U.S.; employment visa sponsorship is unavailable

Benefits

Comp & perks

Retirement Benefits
Medical, Dental & Vision
Health Savings Account
Flexible Spending Account
Life Insurance and Disability
Tuition Reimbursement
Voluntary Benefits
Paid Absences
Comprehensive benefits package
Professional development support
Balanced work-life dynamic
Travel limited to company events and social gatherings