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Title Examiner
New Western. Examine title on properties where the record owner is deceased and clear the path to closing.
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates extensive experience in title examination and probate documentation, with a strong ability to analyze complex title defects and ensure compliance with state laws and underwriting guidelines. Proficient in preparing Affidavits of Heirship and collaborating effectively with various stakeholders to resolve title issues.
Highest-signal resume keywords
Title ExaminationAffidavits Of Heirship PreparationProbate Documentation ReviewComplex Title Defect ResolutionState-Specific Title Laws
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
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Hard Skills
Title ExaminationAffidavits Of Heirship PreparationProbate Documentation ReviewTitle Defect AnalysisGenealogical ResearchPublic Records ResearchLegal Document ReviewTitle Production Software ProficiencyCompliance With Underwriting GuidelinesEstate Law Interpretation
Soft Skills
Problem-SolvingAnalytical SkillsOrganizational SkillsVerbal CommunicationWritten Communication
Tools & Technologies
QualiaSalesforceTitle Production Software
Industry Keywords
Real EstateTitle ExaminationProbate CourtEstate ProceedingsHeirshipVesting IssuesClosing TimelinesEscrowLegal DescriptionsPublic Records
About the role
Key responsibilities & impact- Examine title on properties where the record owner is deceased and clear the path to closing.
- Review title commitments, deeds, recorded documents, public records, legal descriptions, plats, and surveys.
- Research property ownership, family history, genealogical records, and potential heirs.
- Obtain and review death certificates, family information, affidavits, probate records, and supporting documentation.
- Prepare Affidavits of Heirship for execution and review completed affidavits for accuracy, completeness, execution, and recording requirements.
- Determine vesting based on heirship findings and update title commitments.
- Review probate court records, Letters Testamentary, Letters of Administration, Orders of Distribution, Wills, and related estate documentation.
- Determine estate status and the authority of personal representatives, executors, or administrators to convey property.
- Identify and resolve title defects, liens, judgments, unreleased mortgages, and complex ownership issues.
- Prepare title commitments and final policies in compliance with state law, underwriting guidelines, and company standards.
- Interpret and apply state laws, court rulings, and underwriter guidelines relevant to title conveyance and estate transfers.
- Communicate requirements and exceptions to escrow officers, clients, agents, attorneys, and underwriting.
- Collaborate with underwriters, escrow officers, and internal teams to resolve title issues.
- Track outstanding documentation, maintain organized electronic files, document communications, and meet closing timelines.
- Escalate complex probate matters, unresolved heirship questions, or legal interpretation issues to underwriting or legal counsel.
Requirements
What you’ll need- 5+ years of real estate experience in title examination, curative, or escrow roles.
- Demonstrated experience preparing or reviewing Affidavits of Heirship and probate documentation.
- Familiarity with probate court documents, estate proceedings, and authority to convey.
- Strong working knowledge of deeds, public records, and legal documents affecting title to real property.
- Proven ability to analyze and resolve complex title defects, including heirship and vesting issues.
- Familiarity with state-specific title and estate laws and underwriting practices.
- Strong research and investigative skills, including genealogical and public-records research.
- Proficiency with title production software and research tools; experience with Qualia or Salesforce preferred.
- Excellent problem-solving, analytical, and organizational skills.
- Strong verbal and written communication abilities, with a collaborative approach when working with heirs, attorneys, and underwriting.
- Ability to work independently and efficiently manage multiple files under tight deadlines in a high-volume environment.
Benefits
Comp & perks- Medical, dental, and vision insurance coverage.
- Short-term disability and options for supplemental coverage.
- 401(k) plan with employer match.
- Flexible PTO policy.
- Remote work environment.