Office Manager, Consular Adviser

New Zealand Trade and Enterprise

. Keep the Vancouver office running smoothly .

Posted 10/6/2026full-timeVancouver • CanadaMid-LevelSenior💰 CA$95,000 - CA$105,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong office management and business operations capabilities, with expertise in payroll, accounts payable, budgeting, and reporting. Proven ability to manage sensitive information confidentially while supporting individuals in distress with empathy and compassion.

Highest-signal resume keywords

Office ManagementPayroll ManagementBudgetingConfidential Information HandlingStakeholder Management

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Accounts PayableReconciliationsReportingExpense ManagementAudit Requirements

Soft Skills

EmpathyCompassionCuriosityTime ManagementMultitasking

Tools & Technologies

AI Solutions

Certifications & Qualifications

Authorization to Work in Canada

Industry Keywords

Facilities ManagementHealth and SafetySecurityEvent CoordinationConsular Services

Tech Stack

Tools & technologies

Consul

About the role

Key responsibilities & impact

Keep the Vancouver office running smoothly
Support the Trade Commissioner, Consul General, and wider Canada team
Oversee facilities, suppliers, health and safety, security, IT team support, events, and visits
Manage payroll, accounts payable, reconciliations, budgeting, reporting, expense management support, and audit requirements
Coordinate with external providers and regional and New Zealand-based Finance and People teams
Support New Zealanders travelling or living in Canada, including in difficult or distressing circumstances
Manage consular enquiries and cases confidentially
Support emergency responses
Contribute to official visits, commemorations, and New Zealand election activity
Coordinate with the Ministry of Foreign Affairs and Trade and other government partners

Requirements

What you’ll need

Experience in office management, business operations, or another varied role
Confidence managing payroll, accounts payable, reconciliations, budgets, reporting, and audit requirements
Ability to manage sensitive information confidentially
Ability to support people in distress with empathy and compassion
Ability to manage multiple stakeholders, competing priorities, locations, and time zones
Existing authorisation to work in Canada
Must be able to work 3–4 days per week in the Vancouver office
Curiosity about AI and willingness to use practical AI solutions
Cover letter describing interest and suitability

Benefits

Comp & perks

Hybrid work environment
Constant learning and intellectual challenge
Equal opportunity workplace
Recruitment process accommodations available
Opportunity to work with North American and global networks