Cataloging Assistant

Newberry Library

. Report to the Director of Collection Services as a member of the Collection Services Department .

Posted 9/22/2026full-timeChicago • Illinois • United StatesMid-LevelSenior💰 $21 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in cataloging and bibliographic record management, with proficiency in library databases and adherence to national standards. Capable of maintaining quality goals while effectively managing multiple projects and collaborating with team members.

Highest-signal resume keywords

Library Cataloging ExperienceOCLC Connexion ProficiencyRDA ApplicationAttention to DetailEffective Communication Skills

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Catalog Record EditingBibliographic Record CreationAuthority Record VerificationIntegrated Library System KnowledgeMARC21 Familiarity

Soft Skills

Organizational SkillsIndependent Work AbilityRelationship BuildingInstruction FollowingTime Management

Tools & Technologies

Ex Libris AlmaLibrary DatabasesMicrosoft Windows

Certifications & Qualifications

High School DiplomaGED

Industry Keywords

Library Technical ServicesRDAAACR2LC ClassificationLC Subject Headings

About the role

Key responsibilities & impact

Report to the Director of Collection Services as a member of the Collection Services Department
Edit existing catalog records and create original records, primarily for books and atlases, in a variety of languages
Search library databases and the Newberry catalog for bibliographic and authority records
Verify and edit catalog records using current cataloging and description resources
Apply local practices, consortium requirements, and national standards
Participate in collection management activities, including inventories, accessioning, physical inspection of new materials, and deaccessioning
Participate in department meetings as appropriate
Maintain departmental production and cataloging quality goals
Perform other tasks as needed to achieve departmental goals

Requirements

What you’ll need

High school diploma or GED
Experience navigating library catalogs/databases
Computer proficiency in Internet searching and the Microsoft Windows environment
Ability to work independently with close attention to detail, accuracy, and production expectations
Ability to follow instructions and learn new concepts and skills
Ability to organize time and work on multiple projects
Ability to establish and maintain effective work relationships
Ability to communicate effectively orally and in writing
Ability to lift up to 25 pounds occasionally
Preferred: Bachelor's degree and/or coursework in a Library Science program or humanities coursework
Preferred: Library technical services experience using OCLC Connexion and a cataloging module of an integrated library system, preferably Ex Libris Alma
Preferred: Experience applying RDA, AACR2, LC Classification, LC Subject Headings, and MARC21
Preferred: Knowledge of at least one Western European language
Applicants must be authorized to work in the United States without sponsorship
Applicants must attach a cover letter and resume as PDF documents

Benefits

Comp & perks

Full-time, nonexempt position working 35 hours per week
Reasonable accommodation available for qualified individuals with a disability or disabled veterans
Union representation by AFSCME Council 31