Commercial Contracts Administrator

Northstar Recycling

. Own and coordinate Northstar’s full contract lifecycle from deal initiation through final execution .

Posted 9/22/2026full-timeRemote • United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in managing the full contract lifecycle, including contract administration, workflow improvement, and compliance. Proficient in utilizing document management systems and CRM tools to enhance efficiency and maintain contractual obligations.

Highest-signal resume keywords

Contract Lifecycle ManagementWorkflow AutomationDocument Management SystemsProject ManagementAttention to Detail

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Contract AdministrationCommercial Contract ManagementContract Templates DevelopmentObligation ExtractionDocument ReviewRevision ComparisonReportingB2B Services ExperienceProcess ImprovementTraining Material Development

Soft Skills

Organizational SkillsWritten CommunicationProcess-First Mindset

Tools & Technologies

CRM ToolsContract Lifecycle Management PlatformsDocument Management Systems

Industry Keywords

MSAsCommercial AmendmentsStatements of WorkNDAsVendor AgreementsContract RepositoryContract CalendarEscalation ProtocolsSignature TrackingClient Services

About the role

Key responsibilities & impact

Own and coordinate Northstar’s full contract lifecycle from deal initiation through final execution
Serve as process owner for contracting workflow, including intake requirements, approval paths, document controls, stage definitions, escalation protocols, and turnaround times
Establish and enforce consistent contracting processes across departments
Coordinate with Sales, Client Services, leadership, and legal to move contracts through review, redlining, approval, and signature tracking
Manage intake and tracking of MSAs, commercial amendments, Statements of Work, NDAs, and vendor agreements
Route contracts for internal review and approval while maintaining ownership and timelines
Coordinate signature collection and final agreement handoff to Client Services
Track and enforce consistency of commercial terms and escalate proposed deviations
Maintain a centralized contract repository with status, expiration dates, and ownership
Join external calls, capture notes, document revisions and redlines, and record next steps
Perform final administrative and commercial-completeness checks before signature
Identify and reconcile factual or administrative discrepancies and escalate substantive legal or commercial issues
Cross-reference client commitments against vendor agreements and escalate gaps or misalignments
Translate executed agreements into summaries of commitments, requirements, reporting obligations, key dates, renewals, terminations, and accountable owners
Conduct structured handoffs and assign material obligations to responsible teams
Maintain a contract calendar and notify leaders about renewals, expirations, notice deadlines, pricing adjustments, and other obligations
Track material contractual obligations through completion or documented acceptance
Report on contracting trends, redlines, turnaround times, bottlenecks, and recurring issues
Provide leadership updates on contract pipeline status, outstanding items, and agreement visibility
Relay final terms, requirements, and KPIs to appropriate functional areas for compliance

Requirements

What you’ll need

Bachelor’s degree in business, Operations, Paralegal Studies, or a related field
3–5+ years of progressive experience in commercial contract administration, legal operations, contract lifecycle management, or a related function
Demonstrated experience building or materially improving a contracting workflow
Ability to identify opportunities to use workflow automation and AI for document review, revision comparison, obligation extraction, reporting, and administrative efficiency
Ability to develop playbooks, checklists, templates, and training materials
Exceptional attention to detail
Strong organizational skills and ability to manage multiple contracts simultaneously
Project management skills and comfort working across Sales, leadership, and Client Services
Proficiency with document management systems, CRM tools, or contract lifecycle management platforms
Clear, professional written communication
Process-first mindset
Experience building or improving contract templates or administrative workflows
Experience in a B2B services environment is a plus
Valid driver’s license and clean driving record
Authorized to work for any employer in the U.S.; employment visa sponsorship unavailable

Benefits

Comp & perks

Comprehensive health, dental, and vision insurance with generous employee premium contributions
401(k) retirement plan with 100% match on the first 4% of employee contributions
401(k) matching contribution 100% immediately vested
Company-sponsored short-term disability, long-term disability, and life insurance coverage
Supplemental and voluntary benefit programs
Competitive PTO package including vacation time and sick time
7 observed federal holidays
3 floating holidays
Additional time off for volunteer efforts
Fully remote working environment
Virtual culture and teambuilding events
Professional development and coaching culture
Opportunities for promotion and meaningful career growth
Educational resources and training
Formal mentorship programs
Affinity groups and DEIB Employee Resource Group (ERG)