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Administrative Assistant
Now Optics. Manage all incoming and outgoing mail, ensuring proper sorting, distribution, and delivery .
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates strong organizational skills and attention to detail in managing mail, inventory, and office supplies while ensuring confidentiality and effective communication. Proficient in Microsoft Office Suite and capable of supporting various administrative tasks with minimal supervision.
Highest-signal resume keywords
Microsoft Office Suite ProficiencyProfessional Email CorrespondenceOrganizational SkillsAttention to DetailConfidentiality Management
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Data EntryDocument OrganizationMail ManagementInventory TrackingClerical Support
Soft Skills
Strong Written CommunicationTime ManagementProblem-SolvingCustomer ServiceAdaptability
Industry Keywords
Office SupportAdministrative ExperienceConfidential Information Handling
About the role
Key responsibilities & impact- Manage all incoming and outgoing mail, ensuring proper sorting, distribution, and delivery
- Prepare, package, and track outgoing mail and shipments
- Maintain records related to mail and packages
- Ensure all email communication is documented and filed correctly
- Track inventory, purchases, supplies, and active assets
- Stock and organize mailing and office supply areas
- Assist with filing, data entry, and document organization
- Provide occasional support to office staff and departments with routine clerical needs
- Assist with small projects and perform other duties as assigned
- Handle documentation and company information confidentially
- Perform any other task assigned or related to the role
Requirements
What you’ll need- Proven proficiency in professional email correspondence and strong written communication skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Advanced computer skills
- Organizational skills and a meticulous commitment to accuracy and detail
- Previous administrative or office support experience preferred
- Strong attention to detail and organizational skills
- Ability to work independently and manage tasks efficiently
- Professional communication and customer service skills
- Ability to maintain confidentiality with sensitive information
- Dependable, punctual, and comfortable working with minimal supervision
- Positive and flexible team member able to adapt to changing priorities
- Strong time-management and problem-solving skills
Benefits
Comp & perks- Benefits and PTO are not included for this temporary part-time role