Full Administrative Analyst – Advanced English

NPO Brasil

. Manage and monitor administrative budgets, performing the necessary controls, updates, and adjustments .

Posted 11/6/2026full-timeSorocaba • BrazilMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in managing administrative budgets, procurement activities, and supplier relationships while ensuring compliance with financial controls and deadlines. Proficient in preparing management reports and utilizing digital tools for data analysis and process improvement.

Highest-signal resume keywords

Budget ManagementProcurement ActivitiesSupplier ManagementReport PreparationFinancial Controls

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Budget ManagementProcurementInvoice TrackingKPI ReportingFinancial ControlsData AnalysisSupplier ManagementAdministrative RoutinesContract ManagementPayment Tracking

Soft Skills

Organizational SkillsCommunication SkillsMultitasking AbilityProblem-Solving SkillsCollaboration Skills

Tools & Technologies

Microsoft OfficePower BIArtificial Intelligence ToolsMicrosoft Copilot

Industry Keywords

Business AdministrationAccountingLogisticsCorporate EnvironmentMultinational Companies

About the role

Key responsibilities & impact

Manage and monitor administrative budgets, performing the necessary controls, updates, and adjustments
Perform procurement activities, including purchasing materials and contracting services from suppliers and third parties
Control, verify, and enter electronic invoices (NF-e)
Monitor material inbound processes, deliveries, receipts, and documentation
Record and track payments, supporting the fulfillment of deadlines
Collaborate with the Finance team to align information, resolve outstanding issues, and monitor payments
Provide administrative support for purchases and third-party contracts
Prepare and update administrative and management reports on KPIs, expenses, budgets, and internal processes
Prepare and distribute notices, announcements, and information related to administrative routines
Maintain contact with suppliers, internal customers, and international customers
Use corporate tools and digital solutions to organize and analyze information and improve processes

Requirements

What you’ll need

Bachelor’s degree in Business Administration, Accounting, Logistics, or a related field
Advanced or fluent English, with verbal and written communication skills for professional interaction with customers in the United States
Basic knowledge of Microsoft Office
Familiarity with artificial intelligence tools used in corporate environments, such as Microsoft Copilot
Experience with administrative routines, financial controls, purchasing materials and services, procurement, supplier management, and tracking invoices and payments
Experience preparing administrative and management reports
Strong organizational skills and the ability to manage multiple tasks while meeting deadlines and following internal procedures
Knowledge of Power BI for data analysis, report creation, and KPI tracking (a plus)
Experience in multinational companies or corporate environments involving international interaction (a plus)

Benefits

Comp & perks

Meal and food allowance (our benefits are provided through the Flash Card)
Mobility allowance
Health insurance: SulAmérica (private room / nationwide coverage – 100% monthly premium coverage)
Bradesco dental plan
Group life insurance
Profit-sharing plan (PLR)
Birthday month day off
Courses on the Udemy platform
TotalPass
Pratique Fitness partnership
Open English partnership
Onhappy partnership for travel and leisure
Partnership with SESC