Administrator, Investor Relations

Oaktree Capital Management, L.P.

. Lead a team of administrative assistants, providing regular support and ongoing coaching in a player/coach role .

Posted 11/5/2026full-timeUnited StatesSeniorLead💰 $105,000 - $135,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates extensive experience in administrative support within financial services, including managing complex calendars, coordinating meetings, and providing project support. Proficient in using tools like Microsoft Office Suite, Workday, and Concur, with a strong emphasis on confidentiality and organizational skills.

Highest-signal resume keywords

Team LeadershipAdministrative SupportMicrosoft Office Suite ProficiencyVendor ManagementSalesforce Experience

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementMeeting CoordinationTravel ArrangementExpense ReportingDocument PreparationProject SupportVendor OnboardingData ManagementConfidential Information HandlingReport Generation

Soft Skills

Interpersonal SkillsAttention to DetailInitiativeOrganizational SkillsCommunication Skills

Tools & Technologies

Microsoft WordMicrosoft ExcelMicrosoft PowerPointMicrosoft OutlookWorkdayConcurSalesforceZoomMicrosoft TeamsIntralinks

Industry Keywords

Financial ServicesInvestor RelationsVendor Management PoliciesConfidential InformationProject Management

Tech Stack

Tools & technologies

Assembly

About the role

Key responsibilities & impact

Lead a team of administrative assistants, providing regular support and ongoing coaching in a player/coach role
Provide comprehensive administrative support for certain Investor Relations officers
Maintain complex calendars and schedule and coordinate internal and external meetings and conference calls
Support external and internal meetings through catering, technology setup, guest clearance, and assembly and distribution of materials
Arrange and prepare travel arrangements and itineraries
Manage, prepare, and distribute meeting agendas for team meetings
Assist with preparing and posting documents and materials to Intralinks and Oaktree Central
Support vendor onboarding and contract renewals according to vendor management policies and processes
Maintain departmental trackers for senior managers
Provide project and operations support and independently work on special projects under general direction
Provide Investors Committee support, including arranging client travel, processing expense reimbursements, maintaining IC lists on Salesforce, and posting minutes to Oaktree Central
Manage the firm-wide quarterly letter email distribution process
Assist with onboarding new employees as direct reports to managers
Provide ad-hoc business support, including pulling reports and documents, updating Salesforce data, and turning edits on documents
Receive, screen, prioritize, and route calls and mail
Prepare and submit expense reports and process invoices
Perform other duties as needed, including logging parking validations and ordering supplies

Requirements

What you’ll need

Minimum 7-10 years relevant experience, preferably in financial services
Proven track record in maintaining discretion with confidential information
Experience managing people
Independent judgment to plan, prioritize and organize diversified workloads for self and others
Experience using Workday and Concur (preferred)
Strong proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
Some knowledge of Salesforce or a contact database is a plus
Experience with technology platforms for video conference and recording needs, including management and setup of Zoom and Microsoft Teams video and audio conference calls
Outstanding initiative and a strong work ethic; highly proactive and self-driven
Superior attention-to-detail and exceptional organizational skills
Ability to learn quickly, require minimal guidance, and proactively offer and implement ideas for improvement
Strong sense of responsibility and dedication
Interpersonal skills and ability to quickly build credibility and gain confidence of individuals at all levels
Ability to work well under pressure and with time constraints
Team-orientation with excellent verbal and written communication skills
Integrity and professionalism when maintaining sensitive, confidential, or technical information

Benefits

Comp & perks

Discretionary bonus incentives
Comprehensive benefits package
Flexible work arrangement
Training and career development opportunities
Support for local communities through philanthropic initiatives