Operations Associate

Observable Space

. Coordinate agreements end-to-end from initial receipt through execution, including routing for review and signature, tracking status, and following up with internal and external parties .

Posted 10/8/2026full-timeLos Angeles • California • United StatesMid-Level💰 $75,000 - $90,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in contract administration, vendor management, and process improvement, with a strong focus on accuracy and organization. Proficient in utilizing tools like DocuSign and Google Workspace to enhance operational efficiency and support executive functions.

Highest-signal resume keywords

Contract AdministrationVendor ManagementProcess ImprovementDocuSign ProficiencyAttention to Detail

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Contract AdministrationVendor ManagementProcess ImprovementDocumentation OrganizationOperational Tracking

Soft Skills

Attention to DetailStrong Organizational SkillsFollow-ThroughGood JudgmentAbility to Manage Multiple Tasks

Tools & Technologies

DocuSignAdobe AcrobatGoogle WorkspaceMicrosoft OfficeAI Productivity Tools

Industry Keywords

Business AdministrationExecutive SupportTechnology Company ExperienceStartup ExperienceCompliance Documentation

About the role

Key responsibilities & impact

Coordinate agreements end-to-end from initial receipt through execution, including routing for review and signature, tracking status, and following up with internal and external parties
Prepare, convert, and format contracts and business documents
Maintain a central contract tracker with agreements, key dates, renewal terms, and related information
Review agreements against established templates and processes and flag deviations or non-standard terms
Maintain an organized repository of executed agreements and supporting documentation
Establish and improve contract administration processes, templates, and approval workflows
Maintain operational trackers and documentation for leadership
Support documentation organization and process improvement across company systems
Prepare materials, track action items, and drive follow-up for the COO and VP of Operations
Identify opportunities to improve recurring administrative and operational processes
Coordinate vendor onboarding and related documentation, compliance, and administrative requirements
Support company and vendor registrations, certifications, compliance documentation, and renewals
Coordinate across Operations, Finance, and other teams
Provide ad hoc operational support and take on broader responsibilities as the Business Operations function grows

Requirements

What you’ll need

3+ years experience in business administration, contract administration, executive support, or a similar coordination focused role
Exposure to contracts or vendor management
Exceptional attention to detail and a high bar for accuracy
Strong organizational instincts and discipline to keep processes, trackers, and documentation current
Strong follow-through and ability to manage multiple open items
Comfort operating in ambiguity and good judgment about when to resolve independently versus escalate
Proficiency with DocuSign, Adobe Acrobat, Google Workspace, and Microsoft Office
Comfort learning new tools and systems
Comfort using AI and other productivity tools
Experience at a technology company and/or startup
Trustworthiness with sensitive information
Ability to work in-office in West Los Angeles 3 days a week
Legally authorized to work in the United States
Ability to work without requiring visa sponsorship now or in the future

Benefits

Comp & perks

Stock options
Hybrid work setup with flexibility to work remotely part of the week
Unlimited PTO (exempt only), including paid holidays
Comprehensive medical, dental, and vision coverage with 100% of the premium paid by the employer for employees
Access to the latest hardware and software
Mission-driven culture
Supportive and diverse workplace